🏢 Administrativo

At BairesDev®, we've been leading the way in technology projects for over 15 years. We deliver cutting-edge solutions to giants like Google and the most innovative startups in Silicon Valley.

Our diverse 4,000+ team, composed of the world's Top 1% of tech talent, works remotely on roles that drive significant impact worldwide.

When you apply for this position, you're taking the first step in a process that goes beyond the ordinary. We aim to align your passions and skills with our vacancies, setting you on a path to exceptional career development and success.

Executive Assistant at BairesDev

In this role, you'll provide end-to-end personal and lifestyle support to executives, helping them save time and simplify their daily lives. This is a dynamic, highly varied role where no two days are the same, often requiring research, creativity, and sound judgment to solve open-ended or unfamiliar requests. This is your opportunity to take full ownership of requests from start to finish, anticipating issues and delivering well-researched solutions alongside a multicultural team of assistants.

What You'll Do:

• - Provide end-to-end support with executives' personal and lifestyle matters, including household administration, appointments, purchases, and family-related requests.
• - Research, plan, and coordinate domestic and international travel, including flights, accommodations, and detailed itineraries.
• - Research and coordinate vendors and service providers, comparing options and recommending the best solution.
• - Coordinate personal events and special occasions, including venue sourcing, catering, and logistics.
• - Manage a wide variety of ad hoc and time-sensitive requests independently, following through until completion.

What we are looking for:

• - 2+ years of experience in Executive Assistant roles.
• - Experience with travel planning.
• - Familiarity with US-based services, vendors, travel, restaurants, and general day-to-day logistics.
• - Previous experience handling personal or lifestyle requests for executives.
• - Advanced level of English.

Nice to have:

• - Experience with AI tools or AI-assisted research.
• - Previous experience working in a fully remote environment.

How we do make your work (and your life) easier:

• - 100% remote work (from anywhere).
• - Excellent compensation in USD or your local currency if preferred
• - Hardware and software setup for you to work from home.
• - Paid parental leaves, vacations, and national holidays.
• - Innovative and multicultural work environment: collaborate and learn from the global Top 1% of talent.
• - Supportive environment with mentorship, promotions, skill development, and diverse growth opportunities.

Join a global team where your unique talents can truly thrive and make a significant impact!

BairesDev invites applications for an Executive Assistant to provide end-to-end personal and lifestyle support to our executives. This dynamic, varied role often requires research, creativity, and sound judgment to solve open-ended requests with discretion and professionalism.

You will coordinate travel, vendors, events, and ad hoc requests, while collaborating with a global, multicultural team. The position offers 100% remote work and requires advanced English and prior EA experience to thrive

BairesDev is seeking an Executive Assistant to provide end-to-end personal and lifestyle support to our executives in a fully remote, globally distributed team. You’ll manage travel, research vendors, coordinate events, and handle ad hoc requests with discretion and proactive problem solving.

Fluent Advanced English is required, and prior experience supporting executives in US-based contexts is a plus. This role offers strong growth, autonomy, and a dynamic, multicultural work environment.

Hire Overseas is seeking a Personal Executive Assistant to support a founder and family across personal administration, scheduling, household coordination, and social events. The role is 100% remote and open to candidates in Latin America.

You will access a documented knowledge base daily and execute from it, taking full ownership of tasks end to end. Proactivity and AI fluency are emphasized, with tools like Claude Cowork integrated into daily work.

📌 Rol: Chief Operating Officer (EOS Integrator) – Remote Talent LATAM | 80004

🌎 Ubicación: Latinoamérica – 100% remoto

💼 Tipo de Contrato: Full-time (dedicación exclusiva)

🕒 Horario: Lunes a viernes, de 9:00 a.m. a 5:00 p.m., horario del Este de Estados Unidos (ET).

💰 Salario: Desde USD 85.000 anuales (moneda inferida por el contexto; no indicada expresamente).

📋 Descripción General

Remote Talent LATAM busca un Chief Operating Officer (COO) para una agencia de marketing estadounidense especializada en clínicas de medicina estética, cirugía plástica y dermatología.

La persona seleccionada será responsable de transformar la visión del fundador en planes estratégicos, liderar las operaciones diarias y supervisar a los responsables de cada área. El objetivo es reorganizar la estructura operativa, fortalecer el liderazgo e impulsar un modelo de trabajo basado en inteligencia artificial.

El puesto se denomina internamente EOS Integrator y reporta directamente al fundador.

📋 Responsabilidades Principales

• Convertir la visión estratégica del fundador en planes de acción y objetivos medibles.

• Dirigir las operaciones semanales de la empresa, garantizando su funcionamiento sin la intervención diaria del fundador.

• Liderar y supervisar a los responsables de operaciones, conversión y crecimiento de clientes, gestión de cuentas, sistemas de IA, producto y finanzas.

• Establecer mecanismos de seguimiento y responsabilizar a los líderes por sus indicadores y resultados.

• Reestructurar procesos operativos, equipos de liderazgo y sistemas internos.

• Impulsar la cultura organizacional y la responsabilidad por los resultados.

• Liderar la transición hacia un modelo operativo AI-First y el desarrollo de una plataforma tecnológica propia.

• Coordinar las distintas áreas para asegurar el cumplimiento de los objetivos empresariales.

🎯 Requisitos

• Experiencia liderando equipos o divisiones de aproximadamente 15 personas o más, incluyendo gerentes.

• Experiencia gestionando P&L (estado de resultados), presupuestos o indicadores operativos, con resultados medibles.

• Experiencia tomando decisiones de liderazgo, incluyendo la desvinculación o reasignación de responsables de equipo.

• Inglés C2 obligatorio, acreditado mediante alguna de las siguientes certificaciones:

  • EF SET: 71 puntos o más.

  • Cambridge C2 Proficiency.

  • IELTS: 8.5 o superior.

• Título universitario de grado (Bachelor's degree).

• Disponibilidad full-time durante el horario establecido, sin un segundo empleo.

• Residir en Latinoamérica.

• No ser actualmente propietario de una agencia con clientes activos.

Se valora:

• Experiencia implementando EOS (Entrepreneurial Operating System) como Integrator o sistemas operativos empresariales similares.

• Experiencia en agencias de SEO, desarrollo web, publicidad paga o marketing para el sector salud.

• Conocimiento del sector médico, odontológico o de medicina estética.

• Experiencia liderando equipos remotos distribuidos en varios países.

• Participación en adquisiciones de agencias o preparación de empresas para su venta.

• Uso de herramientas de inteligencia artificial en el trabajo diario.

🏖️ Beneficios

• Bono trimestral por desempeño de hasta el 20% del salario base, vinculado a los resultados de la empresa.

• Incentivo a largo plazo relacionado con el valor de la compañía, con detalles disponibles durante la etapa de oferta.

📌 Información Adicional / Proceso de Selección

• La posición está disponible exclusivamente para residentes de países de Latinoamérica.

• El CV debe presentarse en inglés.

• Las postulaciones que no cumplan los criterios establecidos serán rechazadas automáticamente.

• Se espera que la persona seleccionada construya y reorganice las operaciones, en lugar de asumir una estructura ya consolidada.

At BairesDev®, we've been leading the way in technology projects for over 15 years. We deliver cutting-edge solutions to giants like Google and the most innovative startups in Silicon Valley.

Our diverse 4,000+ team, composed of the world's Top 1% of tech talent, works remotely on roles that drive significant impact worldwide.

When you apply for this position, you're taking the first step in a process that goes beyond the ordinary. We aim to align your passions and skills with our vacancies, setting you on a path to exceptional career development and success.

Executive Assistant at BairesDev

In this role, you'll provide end-to-end personal and lifestyle support to executives, helping them save time and simplify their daily lives. This is a dynamic, highly varied role where no two days are the same, often requiring research, creativity, and sound judgment to solve open-ended or unfamiliar requests. This is your opportunity to take full ownership of requests from start to finish, anticipating issues and delivering well-researched solutions alongside a multicultural team of assistants.

What You'll Do:

• - Provide end-to-end support with executives' personal and lifestyle matters, including household administration, appointments, purchases, and family-related requests.
• - Research, plan, and coordinate domestic and international travel, including flights, accommodations, and detailed itineraries.
• - Research and coordinate vendors and service providers, comparing options and recommending the best solution.
• - Coordinate personal events and special occasions, including venue sourcing, catering, and logistics.
• - Manage a wide variety of ad hoc and time-sensitive requests independently, following through until completion.

What we are looking for:

• - 2+ years of experience in Executive Assistant roles.
• - Experience with travel planning.
• - Familiarity with US-based services, vendors, travel, restaurants, and general day-to-day logistics.
• - Previous experience handling personal or lifestyle requests for executives.
• - Advanced level of English.

Nice to have:

• - Experience with AI tools or AI-assisted research.
• - Previous experience working in a fully remote environment.

How we do make your work (and your life) easier:

• - 100% remote work (from anywhere).
• - Excellent compensation in USD or your local currency if preferred
• - Hardware and software setup for you to work from home.
• - Paid parental leaves, vacations, and national holidays.
• - Innovative and multicultural work environment: collaborate and learn from the global Top 1% of talent.
• - Supportive environment with mentorship, promotions, skill development, and diverse growth opportunities.

Join a global team where your unique talents can truly thrive and make a significant impact!

Job Title: Property Management Coordinator

Location: Remote — Latin America

Compensation: USD 1,250–2,000 per month

Schedule: U.S. business hours

Work type: Full-time

Independent contractor position

Eligible locations: Belize, Costa Rica, El Salvador, Guatemala, Honduras, Nicaragua, Panama, Argentina, Bolivia, Brazil, Chile, Colombia, Ecuador, Guyana, Paraguay, Peru, Suriname, Uruguay.

About Sagan

Sagan connects international professionals with remote opportunities at U.S. businesses.

About the Role

Keep residential property operations organized by coordinating tenant requests, maintenance, renewals and records. This is an immediate hiring opportunity.

Key Responsibilities

• Manage tenant and vendor communications.

• Track maintenance requests through completion.

• Coordinate renewals, notices and move-ins.

• Maintain lease and inspection records.

Qualifications

• At least one year in residential property management as a manager, coordinator or assistant.

• Hands-on experience with tenant communication, maintenance or leases.

Nice to Have

• US or Canadian property portfolio experience.

• Property software such as AppFolio, Buildium, Yardi, RentVine or Property Meld.

• Calm, clear communication with tenants and vendors.

Resume Submission Guidelines

Provide your full resume in English. You may upload an English PDF and must also complete the required resume text.

How to Apply

Complete the Sagan application with your experience and required supporting information.

https://saganrecruitment.com/a/6cc6411148

Job Title: Sales Operations Specialist

Location: Remote — Latin America

Compensation: USD 750–1,500 per month

Schedule: Monday–Friday, 8 AM–5 PM U.S. Pacific

Work type: Full-time

Independent contractor position

About Sagan

Sagan connects international professionals with remote opportunities at U.S. businesses.

About the Role

Support a sales team by maintaining CRM workflows, improving data quality and tracking performance.

Key Responsibilities

• Manage CRM properties and pipelines.

• Build sequences, drip campaigns and alerts.

• Maintain clean CRM records.

• Track sales KPIs and support the sales team.

Qualifications

• Clear, well-structured spoken English for direct communication with U.S. clients.

• At least two years in sales support, sales enablement or sales operations.

• Hands-on HubSpot or comparable CRM administration, including automations, sequences, workflows or pipelines.

Nice to Have

• Supported a US-based sales team directly.

• Sales reporting and KPI tracking in HubSpot or Google Sheets.

• Clear, well-structured spoken English for calls with American clients.

Resume Submission Guidelines

Provide your full resume in English. You may upload an English PDF and must also complete the required resume text.

How to Apply

Complete the Sagan application and answer the role-specific questions about your experience.

https://saganrecruitment.com/a/d25cbdf490

Job Title: Senior Property Manager

Location: Remote — Latin America

Compensation: USD 2,450–3,200 per month

Schedule: Monday–Friday, 9 AM–6 PM U.S. Central

Work type: Full-time

Independent contractor position

About Sagan

Sagan connects international professionals with remote opportunities at U.S. businesses.

About the Role

Manage day-to-day residential property operations, coordinating maintenance, vendors, tenants and property owners.

Key Responsibilities

• Manage residential property operations directly.

• Coordinate maintenance requests and vendors.

• Communicate with tenants and property owners.

• Keep team workflows and outstanding issues on track.

Qualifications

• C1-level written and spoken English, with professional, clear and detail-oriented communication for U.S. property owners.

• At least three years of hands-on residential property management experience.

• Experience overseeing daily residential property management workflows.

Nice to Have

• Experience handling residential maintenance requests.

• Experience coordinating residential property vendors.

• Experience communicating directly with property owners.

Resume Submission Guidelines

Provide your full resume in English. You may upload an English PDF and must also complete the required resume text.

How to Apply

Complete the Sagan application and answer the role-specific questions about your experience.

https://saganrecruitment.com/a/cf1234a43d

Executive Assistant (Personal and Business)
Open to Latin America: This role is open to candidates based in Latin America.
Remote

About Our Client

Our client is a busy founder who needs dependable support across personal administration, scheduling, household coordination, and family logistics. They've documented their systems for recurring tasks, including travel preferences, ordering habits, and decision-making processes, so the right hire can execute with confidence from day one.

About the Role

We're looking for a Personal Executive Assistant to support a founder and their family across personal administration, scheduling, household coordination, family logistics, and social events. The role is primarily personal: the starting point is appointment making, and everything else builds from there as trust is established.

You’ll access a shared brain of documented preferences and systems daily and execute from it. This is not a role for someone who waits to be told what to do. The ideal hire is proactive, confident stating their own needs and preferences, takes full ownership of tasks end to end, and uses AI tools, including Claude Cowork, as a real part of how they work.

Responsibilities

• Make outbound calls during business hours to schedule and coordinate appointments, the starting point and core of the role
• Set up medical, personal, and professional appointments for the founder and their family
• Sync across multiple calendars, including the founder, partner, and childcare, and manage conflicts proactively
• Coordinate with the nanny on scheduling and logistics
• Use the shared brain daily to execute tasks from documented preferences and systems rather than asking repeated clarifying questions, and help keep it current
• Use Claude Cowork and other AI tools as a core part of planning and executing tasks, and help refine how AI is used across personal and household operations
• Support planning and logistics for hosted dinners and community events
• Manage takeout ordering from documented preferred restaurants and order history, placing orders directly via DoorDash or similar platforms
• Assist with family logistics, including baby-related tasks and family administrative tasks, using established systems

What We're Looking For

• Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal
• Genuinely proactive, taking ownership of tasks end to end without waiting for detailed direction
• Comfortable stating your own preferences and needs as part of a healthy working relationship
• Confident making outbound calls during US business hours to coordinate appointments and logistics on behalf of others
• Familiarity with Claude Cowork, or strong willingness and aptitude to learn it quickly, as AI fluency is expected
• Discreet, reliable, and highly organized with strong attention to detail
• Comfortable working within documented systems and preferences rather than building from scratch

Nice to Have

• Experience with Claude Cowork or similar AI workflow tools
• Background coordinating household staff, childcare logistics, or family scheduling
• Experience supporting social event planning or community hosting
• Familiarity with managing shared documentation systems or knowledge bases

Work Schedule

• 100% remote setup so you can work wherever you're most productive
• This position operates on a full-time basis, with dedicated hours to ensure alignment with the team and delivery of quality work
• Availability during US Pacific Time business hours

Compensation & Time Off

• Compensation paid in USD
• Paid bi-monthly on the 15th and 30th
• Paid Time Off according to company policy
• Holidays observed according to company guidelines

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

Initial Application- Submit your application and complete our prequalifying questions

1. Video Introduction- Record an video introduction to showcase your communication skills and work experience
2. Role-Specific Assessment- Complete a homework assignment tailored to the position (if applicable)
3. Recruitment Interview- Initial screening with our talent team
4. Executive Interview- Meet with senior leadership to discuss role alignment
5. Client Interview- Final interview with the client team you’d be supporting
6. Background & Reference Check - Professional reference verification
7. Job Offer- Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations.

We’ll keep you informed throughout the process and provide feedback at each step.

Executive Assistant (Personal and Business)
Open to Latin America: This role is open to candidates based in Latin America.
Remote

About Our Client

Our client is a busy founder who needs dependable support across personal administration, scheduling, household coordination, and family logistics. They’ve documented their systems for recurring tasks, including travel preferences, ordering habits, and decision-making processes, so the right hire can execute with confidence from day one.

About the Role

We’re looking for a Personal Executive Assistant to support a founder and their family across personal administration, scheduling, household coordination, family logistics, and social events. The role is primarily personal: the starting point is appointment making, and everything else builds from there as trust is established.

You’ll access a shared brain of documented preferences and systems daily and execute from it. This is not a role for someone who waits to be told what to do. The ideal hire is proactive, confident stating their own needs and preferences, takes full ownership of tasks end to end, and uses AI tools, including Claude Cowork, as a real part of how they work.

Responsibilities

• Make outbound calls during business hours to schedule and coordinate appointments, the starting point and core of the role
• Set up medical, personal, and professional appointments for the founder and their family
• Sync across multiple calendars, including the founder, partner, and childcare, and manage conflicts proactively
• Coordinate with the nanny on scheduling and logistics
• Use the shared brain daily to execute tasks from documented preferences and systems rather than asking repeated clarifying questions, and help keep it current
• Use Claude Cowork and other AI tools as a core part of planning and executing tasks, and help refine how AI is used across personal and household operations
• Support planning and logistics for hosted dinners and community events
• Manage takeout ordering from documented preferred restaurants and order history, placing orders directly via DoorDash or similar platforms
• Assist with family logistics, including baby-related tasks and family administrative tasks, using established systems

What We’re Looking For

• Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal
• Genuinely proactive, taking ownership of tasks end to end without waiting for detailed direction
• Comfortable stating your own preferences and needs as part of a healthy working relationship
• Confident making outbound calls during US business hours to coordinate appointments and logistics on behalf of others
• Familiarity with Claude Cowork, or strong willingness and aptitude to learn it quickly, as AI fluency is expected
• Discreet, reliable, and highly organized with strong attention to detail
• Comfortable working within documented systems and preferences rather than building from scratch

Nice to Have

• Experience with Claude Cowork or similar AI workflow tools
• Background coordinating household staff, childcare logistics, or family scheduling
• Experience supporting social event planning or community hosting
• Familiarity with managing shared documentation systems or knowledge bases

Work Schedule

• 100% remote setup so you can work wherever you’re most productive
• This position operates on a full-time basis, with dedicated hours to ensure alignment with the team and delivery of quality work
• Availability during US Pacific Time business hours

Compensation & Time Off

• Compensation paid in USD
• Paid bi-monthly on the 15th and 30th
• Paid Time Off according to company policy
• Holidays observed according to company guidelines

Empresa de e-commerce en constante crecimiento que opera su propia tienda online (Shopify Plus), además de comercializar sus productos en Amazon y en los principales marketplaces internacionales.

Objetivo del Puesto
Asegurar que el ERP NetSuite esté correctamente configurado y cuadrado (stock, contabilidad e impuestos). Posteriormente, encargarse de su mantenimiento, optimización y evolución diaria, trabajando en estrecha coordinación con los departamentos de administración, compras y almacén.

Funciones Principales

• Gestión de Integraciones: Supervisar a diario la integración entre Shopify y NetSuite (pedidos, envíos, cambios, cancelaciones, abonos y devoluciones), detectando y corrigiendo incidencias en tiempo real.
• Control de Inventario: Conciliar el stock de NetSuite con el stock físico del almacén, resolver descuadres, corregir stocks negativos y realizar los ajustes de inventario necesarios.
• Mantenimiento de Catálogo: Gestionar altas de artículos, códigos equivalentes, alias de SKU, kits y packs dentro de NetSuite.
• Gestión de Compras: Controlar la correcta entrada de recepciones de compra y facturas de proveedores, incluyendo la gestión de importaciones por contenedor.
• Contabilidad y Finanzas: Realizar conciliaciones, cierres mensuales y trimestrales, y preparar los datos fiscales (IVA, operaciones intracomunitarias, OSS, Intrastat) en coordinación con la asesoría fiscal externa.
• Soporte Interno: Brindar soporte técnico-funcional y formación continua a los equipos de administración, compras y almacén.
• Optimización de Procesos: Revisar y mejorar la configuración actual de NetSuite y de los conectores con Shopify, Amazon y otros marketplaces.
• Reporting: Crear informes, búsquedas guardadas y paneles de control personalizados para el seguimiento de ventas, márgenes, stock y compras.
• Automatización: Desarrollar flujos de trabajo (workflows), scripts e integraciones con herramientas externas (como n8n) para agilizar procesos.
• Nuevos Canales: Configurar procesos adicionales según los requerimientos del negocio (EDI con grandes clientes, expansión a nuevos canales o países).
• Documentación: Mantener documentada toda la configuración y los procesos implementados en el ERP.

Requisitos

• Experiencia Mínima: Al menos 3 años de experiencia demostrable como administrador/a o consultor/a funcional-técnico de NetSuite (dominio de SuiteFlow, búsquedas guardadas, SuiteQL, importaciones CSV, roles y permisos).
• Integraciones: Experiencia comprobable en la integración de NetSuite con Shopify (conectores, APIs y webhooks).
• Contabilidad: Conocimientos sólidos de contabilidad general, cierres contables, conciliaciones, gestión de IVA y operaciones multimoneda o multi-país.
• Idioma: Español nativo o equivalente, con fluidez para la comunicación diaria con los equipos basados en España.
• Horario: Disponibilidad para trabajar en una franja horaria que permita el solapamiento con la jornada laboral en España al menos hasta las 14:00 hora peninsular.
• Competencias: Persona altamente autónoma, organizada, resolutiva y con capacidad de anticipación ante posibles incidencias.

Se valorará positivamente:

• Conocimientos en SuiteScript.
• Experiencia previa con Amazon y agregadores de marketplaces (como Lengow u otros).
• Habilidades en SQL y herramientas de automatización (n8n, Python o JavaScript).
• Formación académica en Administración de Empresas, Contabilidad, Economía o ramas similares.

Qué Se Ofrece

• Puesto estable, 100% remoto y a jornada completa (8 horas diarias, de lunes a viernes).
• Horario enfocado en la franja matutina.
• Retribución mensual abonada en dólares.
• Días festivos libres y pagados.
• 18 días de vacaciones pagadas al año.
• Alta responsabilidad directa sobre el ERP de una empresa en expansión, con autonomía real para proponer y ejecutar mejoras.
• Incorporación inmediata.

Overseas is seeking a Personal Executive Assistant to support a founder and family across personal administration, scheduling, and logistics. The role emphasizes proactive ownership, using documented systems, and leveraging AI tools like Claude Cowork to streamline tasks daily.

The position is 100% remote with US Pacific Time availability, paying in USD and following bi-monthly payroll. We value reliability, discretion, and the ability to operate within established preferences and processes.

📌 Rol: Administrative Associate – Valatam (TRI05)

🌎 Ubicación: Remoto – Latinoamérica (LATAM).

💼 Tipo de Contrato: Full-Time

🎓 Nivel: Mid-Level

💰 Salario: USD 696 – 1,044 mensuales, según experiencia.

📋 Descripción General

Valatam busca un Administrative Associate para brindar soporte administrativo a equipos ejecutivos y clientes internacionales, garantizando la organización y eficiencia de las operaciones diarias.

El profesional será responsable de optimizar procesos administrativos, gestionar documentación, organizar archivos digitales, mantener registros precisos y coordinar comunicaciones con clientes y proveedores.

Se busca una persona organizada, autónoma y proactiva, con experiencia en asistencia administrativa y capacidad para gestionar procesos de manera independiente.

📋 Responsabilidades Principales

• Optimizar la documentación de procesos y mantener registros institucionales precisos y actualizados.

• Organizar y estructurar sistemas de archivos digitales en Google Drive, facilitando el acceso a la información.

• Liderar tareas de Data Entry, garantizando la integridad y precisión de los datos.

• Elaborar informes internos para apoyar la toma de decisiones.

• Gestionar proactivamente la correspondencia ejecutiva y los correos electrónicos.

• Coordinar comunicaciones profesionales con clientes y proveedores.

• Realizar investigaciones de manera independiente.

• Gestionar documentación sensible o compleja con confidencialidad y atención al detalle.

• Brindar soporte en tareas administrativas especializadas según las necesidades del equipo.

🎯 Requisitos

• Inglés fluido (C1/C2) y español.

• Entre 3 y 5 años de experiencia en Administración o Virtual Assistance.

• Dominio de Google Workspace y Microsoft Office.

• Excelentes habilidades de comunicación y resolución de problemas.

• Capacidad para trabajar de manera autónoma y gestionar procesos administrativos.

• Espacio de trabajo tranquilo, conexión estable a internet de al menos 10 Mbps de descarga y 2 Mbps de subida, y conexión de respaldo.

Se valora:

- Título universitario o terciario (Bachelor’s o Associate’s Degree).

🏖️ Beneficios

• Incrementos salariales anuales.

• Bonificaciones discrecionales de clientes (el 80% otorga bonos de fin de año).

• 7 feriados federales de Estados Unidos y 4 días de licencia paga (PTO).

• Asignación mensual para seguro médico, una vez cumplidos los requisitos de elegibilidad.

• Bonificaciones por cumpleaños y aniversario laboral.

• Asignación para gimnasio y bienestar.

• Clases de fitness online ilimitadas.

• Eventos corporativos y celebraciones navideñas.

📌 Información Adicional

• Durante los primeros 4 meses, los candidatos deben estar disponibles para trabajar desde los países habilitados por la empresa y no tener compromisos de viaje.

• Si tienen un viaje programado durante ese período, se solicita postularse después de regresar.

📌 Rol: Junior Executive Assistant – Valatam (TRI06)

🌎 Ubicación: Remoto – Latinoamérica (LATAM).

💼 Tipo de Contrato: Full-Time

🎓 Nivel: Entry-Level

💰 Salario: USD 696 – 1,044 mensuales, según experiencia.

📋 Descripción General

Valatam busca un Junior Executive Assistant para brindar soporte administrativo y ejecutivo a profesionales y clientes internacionales, principalmente de Estados Unidos, en un entorno 100% remoto.

El profesional será responsable de gestionar agendas, coordinar reuniones, organizar correos electrónicos y documentos, preparar informes y realizar seguimiento de tareas y proyectos.

Se busca una persona bilingüe, organizada, proactiva y con excelentes habilidades de comunicación, capaz de gestionar múltiples prioridades y brindar soporte eficiente a equipos ejecutivos.

📋 Responsabilidades Principales

• Gestionar calendarios ejecutivos, citas y agendas.

• Organizar, supervisar y responder correos electrónicos y comunicaciones profesionales.

• Programar y coordinar reuniones entre diferentes zonas horarias.

• Preparar presentaciones, informes, hojas de cálculo y documentos empresariales.

• Tomar notas y actas de reuniones, registrar tareas y realizar seguimiento de pendientes.

• Organizar archivos digitales y mantener registros actualizados mediante Google Drive y otras herramientas de productividad.

• Brindar soporte administrativo en proyectos ejecutivos y operaciones diarias.

• Comunicarse profesionalmente con clientes, proveedores y equipos internos.

• Gestionar información sensible con discreción y confidencialidad.

• Priorizar múltiples tareas, cumplir plazos y adaptarse a cambios de prioridades.

• Realizar otras tareas de asistencia administrativa y ejecutiva según sea necesario.

🎯 Requisitos

• Inglés fluido (C1/C2) y español, con excelentes habilidades de comunicación oral y escrita.

• Entre 1 y 2 años de experiencia en Executive Assistance, Administrative Assistance, Virtual Assistance o puestos similares.

• Dominio de Google Workspace (Gmail, Google Calendar, Google Drive, Google Docs y Google Sheets) y Microsoft Office.

• Excelentes habilidades de organización y atención al detalle.

• Capacidad para gestionar agendas, correos electrónicos, documentos, reuniones y múltiples prioridades.

• Sólidas habilidades de comunicación, resolución de problemas, seguimiento y gestión del tiempo.

• Autonomía, responsabilidad y profesionalismo para trabajar de manera remota.

• Espacio de trabajo tranquilo, conexión estable a internet de al menos 10 Mbps de descarga y 2 Mbps de subida, y conexión de respaldo.

Se valora:

• Experiencia brindando soporte a gerentes, ejecutivos, equipos u operaciones empresariales.

• Título universitario o terciario (Bachelor’s o Associate’s Degree).

🏖️ Beneficios

• Incrementos salariales anuales.

• Bonificaciones discrecionales de clientes (el 80% otorga bonos de fin de año).

• 7 feriados federales de Estados Unidos y 4 días de licencia paga (PTO).

• Asignación mensual para seguro médico, una vez cumplidos los requisitos de elegibilidad.

• Bonificaciones por cumpleaños y aniversario.

• Asignación para gimnasio y bienestar.

• Clases de fitness online ilimitadas.

• Eventos corporativos y celebraciones navideñas.

📌 Información Adicional

• Durante los primeros 4 meses, los candidatos deben estar disponibles para trabajar desde los países habilitados por la empresa y no tener compromisos de viaje.

• Si tienen un viaje programado durante ese período, se solicita postularse después de regresar.

📌 Rol: CPT-11020 Legal Administrative Virtual Assistant – 20four7VA

🌎 Ubicación: Remoto – Worldwide (desde cualquier parte del mundo).

💼 Tipo de Contrato: Independent Contractor – Part-time (20 horas semanales, con posibilidad de aumentar).

🕒 Horario: Lunes a viernes, aproximadamente de 10:00 AM a 2:00 PM EST (flexible entre 9:30 AM y 5:30 PM EST).

🎓 Nivel: Junior a Senior

📋 Descripción General

20four7VA busca un Legal Administrative Virtual Assistant para brindar soporte administrativo a un estudio jurídico en crecimiento, especializado en cierres de operaciones inmobiliarias y litigios.

El profesional será responsable de preparar documentos, organizar archivos legales, coordinar comunicaciones con clientes y mantener registros actualizados.

Se busca una persona organizada, proactiva y con excelente nivel de inglés, capaz de manejar información confidencial y aprender nuevos sistemas y procesos de trabajo.

📋 Responsabilidades Principales

• Preparar, convertir y dar formato a documentos, incluyendo conversiones de PDF a Word.

• Organizar y mantener archivos legales digitales y registros actualizados.

• Colaborar en la preparación de documentos legales básicos y correspondencia.

• Brindar soporte administrativo en procesos de cierres inmobiliarios (Real Estate Closings).

• Asistir en tareas básicas relacionadas con litigios, incluyendo recopilación de documentos y apoyo en procesos de discovery.

• Redactar cartas y correos electrónicos siguiendo las indicaciones del equipo.

• Coordinar y realizar seguimiento de documentación pendiente para casos y operaciones inmobiliarias.

• Gestionar comunicaciones con clientes mediante correos electrónicos y llamadas entrantes y salientes.

• Atender y derivar llamadas, tomar mensajes y responder consultas básicas.

• Realizar seguimiento de solicitudes de documentación y tareas pendientes.

• Ingresar y actualizar información en sistemas legales o de gestión de cierres, como Qualia.

• Mantener registros precisos y supervisar el progreso de casos y transacciones.

🎯 Requisitos

• Entre 1 y 3 años o más de experiencia como Administrative Assistant o Virtual Assistant.

• Inglés fluido, oral y escrito, con acento nativo o casi nativo (nivel A-B).

• Experiencia o comodidad gestionando llamadas telefónicas en entornos profesionales.

• Manejo de Microsoft Word, Google Docs, herramientas PDF, Gmail, Google Drive y Dropbox.

• Excelentes habilidades de organización y atención al detalle.

• Capacidad para gestionar información confidencial y sensible con discreción.

• Facilidad para aprender nuevos sistemas y procesos administrativos.

• Proactividad, responsabilidad y capacidad para trabajar de manera independiente.

Se valora:

• Experiencia previa en el sector legal o inmobiliario.

• Conocimiento de procesos administrativos relacionados con operaciones inmobiliarias y litigios.

• Experiencia con Qualia o software legal similar.

🏖️ Beneficios

• Tarifas competitivas.

• Pagos semanales.

• Capacitación gratuita y oportunidades de desarrollo profesional.

• Soporte y orientación continuos.

• Acceso a una comunidad de profesionales.

• Posibilidad de acceder a otras oportunidades disponibles.

📌 Información Adicional / Proceso de Selección

• Job ID: CPT-11020.

• Se busca incorporar 1 Virtual Assistant.

• La contratación se realiza mediante un Master Services Agreement y Statement of Work (SOW), sin relación laboral de dependencia con 20four7VA ni con el cliente.

• Los pagos se gestionan a través de 20four7VA.

• Los candidatos que hayan completado previamente el proceso de reclutamiento de 20four7VA o trabajado con sus clientes deben postularse mediante el 20four7VA Team Portal.

• Se recomienda cargar primero el CV para completar automáticamente parte del formulario.

Axity en Chile busca un/a Consultor/a PMO para asegurar el control, seguimiento y trazabilidad del presupuesto del South Hub, apoyando al CIO en la gestión de agenda, reuniones y comunicaciones ejecutivas.

El rol combina PMO, control financiero y asistencia personal, requiere más de 4 años de experiencia y mínimo nivel de inglés B2. Se ofrece contrato plazo fijo con continuidad indefinida y modalidad 3x2 presencia/remoto.

📌 Rol: Bookkeeping & Administrative Assistant – Freelance Latin America

🌎 Ubicación: Remoto – Venezuela, Colombia, Panamá, Ecuador, El Salvador y México.

💼 Tipo de Contrato: Part-time (20 horas semanales).

🕒 Horario: Lunes a viernes, horario flexible (PST).

📋 Descripción General

Freelance Latin America busca un Bookkeeping & Administrative Assistant para brindar soporte contable y administrativo a un equipo de servicios profesionales.

El profesional será responsable de gestionar la contabilidad diaria de múltiples clientes, realizar conciliaciones financieras, mantener registros actualizados y colaborar en tareas administrativas.

Se requiere experiencia sólida en QuickBooks Online, conocimientos de contabilidad por devengo y capacidad para trabajar de manera autónoma, organizada y orientada al detalle.

📋 Responsabilidades Principales

• Gestionar la contabilidad diaria de los clientes asignados, incluyendo clasificación de transacciones, conciliaciones bancarias y de tarjetas de crédito, cuentas por pagar y procesamiento de facturas.

• Mantener registros financieros precisos y actualizados utilizando QuickBooks Online.

• Investigar y resolver de manera autónoma discrepancias en conciliaciones, transacciones faltantes, registros duplicados y otros problemas contables.

• Realizar tareas de cierre contable mensual y cumplir con los plazos establecidos.

• Revisar registros financieros para detectar errores, saldos inusuales e información incompleta.

• Organizar documentación financiera, procedimientos específicos de clientes y registros de tareas recurrentes.

• Realizar seguimiento de información pendiente y escalar situaciones complejas cuando sea necesario.

• Registrar el tiempo dedicado a cada cliente y tarea.

• Brindar soporte administrativo, actualizar documentación y colaborar en mejoras de procesos.

• Apoyar tareas específicas de marketing y operaciones cuando sea necesario.

• Colaborar con el equipo para mantener procesos eficientes y garantizar la calidad del trabajo.

🎯 Requisitos

• Experiencia comprobable en Bookkeeping y dominio práctico de QuickBooks Online (QBO).

• Conocimientos sólidos de contabilidad por devengo (Accrual Accounting), principios contables generales, cuentas por pagar y cierres mensuales.

• Experiencia en conciliaciones bancarias y de tarjetas de crédito, clasificación de transacciones y mantenimiento de registros financieros.

• Capacidad para investigar discrepancias, identificar errores y resolver problemas contables de manera independiente.

• Manejo de Microsoft Excel, incluyendo fórmulas básicas y funciones de hojas de cálculo.

• Inglés escrito sólido y capacidad para comunicarse profesionalmente en inglés y español.

• Excelentes habilidades de organización, atención al detalle y control de calidad.

• Capacidad para administrar múltiples cuentas de clientes y cumplir con fechas límite mensuales.

• Autonomía, proactividad y capacidad para priorizar tareas sin supervisión constante.

• Facilidad para aprender nuevos programas, seguir procedimientos y mantener documentación precisa.

• Buen criterio para identificar situaciones que requieren asistencia o escalamiento.

• Adaptabilidad, colaboración y disposición para recibir feedback.

Se valora:

- Experiencia con Dext o software similar de gestión documental.

🏖️ Beneficios

• Trabajo 100% remoto.

• Horario flexible de 20 horas semanales.

• Colaboración estable y a largo plazo.

• Una semana de capacitación inicial y soporte durante el onboarding.

• Oportunidad de trabajar con equipos internacionales.

• Responsabilidades definidas y procesos de trabajo estructurados.

• Experiencia con herramientas contables modernas y procesos profesionales de Bookkeeping.

• Entorno laboral colaborativo y flexible.

• Oportunidades de desarrollo profesional y fortalecimiento de habilidades de resolución de problemas y toma de decisiones.

📌 Bilingual Executive & Project Administrative Virtual Assistant – 20four7VA

🌎 Ubicación: Remoto – Worldwide.

💼 Tipo de Contrato: Independent Contractor – Part-time (30 horas semanales, con posibilidad de aumento según desempeño y carga de trabajo).

🕒 Horario: Lunes a viernes, durante CST Business Hours (horario específico por definir).

🎓 Nivel: Entry-Level / Junior / Senior

📋 Descripción General

20four7VA busca un Bilingual Executive & Project Administrative Virtual Assistant para brindar soporte administrativo a una empresa de Texas especializada en reparación de puentes y proyectos de infraestructura.

El profesional trabajará principalmente con el propietario y el Project Manager, brindando asistencia ejecutiva, coordinación de reuniones, gestión de calendarios, documentación de proyectos y seguimiento de tareas administrativas. No se requiere experiencia en construcción.

📋 Responsabilidades Principales

• Administrar calendarios, citas, recordatorios y prioridades del equipo directivo.

• Coordinar reuniones virtuales, tomar notas detalladas y realizar seguimiento de compromisos, tareas y fechas límite.

• Brindar asistencia ejecutiva al propietario y soporte administrativo al Project Manager.

• Ingresar y actualizar información de producción en los sistemas internos de seguimiento de proyectos.

• Gestionar tareas recurrentes de data entry, documentación y organización de archivos.

• Colaborar en la preparación y organización de documentación relacionada con proyectos.

• Descargar, transferir y mantener información actualizada en los sistemas de la empresa.

• Redactar correos electrónicos profesionales y gestionar comunicaciones administrativas.

• Coordinar reuniones y realizar seguimientos con proveedores, clientes y contactos externos cuando se solicite.

• Informar proactivamente sobre avances, pendientes y posibles inconvenientes.

• Brindar soporte en otras tareas administrativas y operativas según la capacitación recibida.

🎯 Requisitos

• Experiencia en Executive Assistance, soporte administrativo o Back-Office.

• Habilidades sólidas de data entry, documentación y organización de información.

• Experiencia gestionando calendarios y reuniones.

• Inglés y español bilingüe, con excelente inglés escrito y sólidas habilidades de comunicación oral en ambos idiomas.

• Capacidad para aprender rápidamente software propietario, sistemas internos y procesos recurrentes.

• Manejo de Microsoft Office o Google Workspace, plataformas de correo electrónico, calendarios y reuniones virtuales.

• Familiaridad con herramientas de IA para tomar notas de reuniones y sistemas de seguimiento de proyectos.

• Excelente organización, atención al detalle y capacidad para gestionar tareas repetitivas con precisión.

• Proactividad, autonomía, responsabilidad y capacidad de seguimiento.

• Disponibilidad para trabajar durante el horario comercial CST.

Se valora:

• Experiencia tomando notas de reuniones y realizando seguimiento de tareas pendientes.

• Experiencia brindando soporte a ejecutivos, Project Managers o equipos operativos.

• Experiencia en construcción o administración de proyectos.

🏖️ Beneficios

• Tarifas competitivas.

• Pagos semanales.

• Capacitación gratuita y oportunidades de desarrollo profesional.

• Soporte y orientación continuos.

• Acceso a una comunidad de profesionales.

• Posibilidad de acceder a otras oportunidades laborales disponibles.

📌 Información Adicional / Proceso de Selección

• Job ID: B-CPT-11569.

• Se busca incorporar 1 Virtual Assistant.

• La contratación se realiza mediante un Master Services Agreement y Statement of Work (SOW). No constituye una relación laboral de dependencia con 20four7VA ni con el cliente.

• Los pagos se gestionan a través de 20four7VA.

• Los candidatos que hayan completado previamente el proceso de reclutamiento de 20four7VA o trabajado con sus clientes deben postularse mediante el 20four7VA Team Portal.

• Se recomienda cargar primero el CV para completar automáticamente parte del formulario.

Trabajo remoto de tiempo completo y largo plazo con una marca canadiense de suplementos que vende en Amazon. Pago: US$800-1,400 al mes, según tu experiencia. Se piden 4+ años en Amazon Seller Central. Se requiere inglés de trabajo (todo el trabajo diario es en inglés), por eso el anuncio completo está en inglés abajo. Postula por correo a careers.kanut@proton.me con el asunto AMZ-OPS-SR.

--- English ---

Remote Senior Amazon Operations Manager (Seller Central Canada, FBA, Systems & AI) - Full-Time

Pay: US$800-1,400/month. Where you start in the range depends on you: your experience, skill and how you think. Most people start around US$800-900, and strong, proven people can start at US$1,300-1,400. Paid trial of 2-4 weeks at US$200/week.

This is a full-time, long-term remote role. It is not project-based or freelance work.

Hours: Remote, full-time (about 40 hours a week), with 3-4 hours overlap with Eastern Time (Canada) every weekday.

About us

We're a growing health and supplement brand sold mainly on Amazon in Canada. We're a small team, we move fast, and Amazon is the core of our business. You'll work directly with the founder.

Who we're looking for

We want someone who runs the account like it's their own business, and who thinks in systems, not one-off fixes.

You'll be a great fit if you:

- See how the pieces connect: stock, ads, listings, cash and account health

- Ask "why did this happen?" and fix the cause, not just the symptom

- Build checklists, trackers and simple processes so things don't break twice

- Use AI tools every day and set up workflows that save hours each week

- Make calls with numbers, and say early and plainly when something is going wrong

- Can guide a junior teammate

- Want a long-term main job, not a side gig

Please don't apply if you're looking for a part-time gig, a short project, or a second job next to another full-time one.

What you'll do

- Own Seller Central Canada: account health, performance notifications, policy issues, appeals, Seller Support cases

- Own inventory and FBA: build and run the reorder forecast, plan FBA shipments around capacity limits and lead times, fix inbound problems, recover reimbursements

- Own listings and Brand Registry: keep listings healthy and compliant, fix suppressed or hijacked listings, run flat file updates, brief image and A+ changes

- Run PPC day to day: Sponsored Products and Brands, negatives, bids and budgets within targets, and tell us what's working

- Manage suppliers, 3PL and freight: POs, prep, labels, shipping dates, keeping everyone on schedule

- Build systems: SOPs, trackers and AI-assisted workflows for reports, listing checks, case writing and research

- Report: a short weekly report (sales, ad spend, ACoS/TACoS, stock cover, account health, issues and next steps) and a monthly review with what you'd change

- Guide a junior Amazon associate

Requirements

- 4+ years hands-on in Amazon Seller Central, ideally across more than one brand or account (Canada or US a plus)

- You've owned inventory planning and FBA shipments yourself, including forecasts and capacity limits

- You've handled account health problems end to end: appeals, plans of action, reinstatements

- Solid Amazon PPC: ACoS vs TACoS, match types, negatives, campaign structure

- Strong in Google Sheets or Excel: you build the forecast or report, not just read it

- Heavy, daily use of AI tools (e.g. ChatGPT, Claude, Gemini) in your Amazon work, and you can show us how

- Strong written and spoken English. Working English is required.

- Reliable computer, internet and power backup

Nice to have, not required: supplements or health products on Amazon; Amazon Canada specifically; Helium 10, Jungle Scout or Data Dive; simple automations (Zapier, Make, Apps Script); 3PL experience; Shopify or Walmart; having led or trained others.

Your future here

- Long-term role on a growing brand, working directly with the founder

- Room to grow into Head of Amazon or E-commerce, hire and lead a small team, own launches and new marketplaces

- Pay grows with your impact, with regular raise reviews

How to apply

Email careers.kanut@proton.me with the subject line starting "AMZ-OPS-SR" (applications without it won't be reviewed). Include:

1. Your CV, with the Amazon brands or accounts you've run, your role on each, and roughly how many SKUs and how much monthly sales

2. One example of a system you built: a reorder forecast, a weekly report, an SOP or an AI workflow (blur client names and numbers)

3. A short video of 3 minutes or less, with you on camera: introduce yourself, say why this role interests you, and tell us about the hardest Amazon problem you solved, what caused it, and what you changed so it didn't happen again. Loom, an mp4, or a Google Drive link (set to "Anyone with the link") are all fine.

Our process

1. Application review

2. 45-minute video interview where you share your screen and walk us through real accounts, systems and how you use AI

3. 2-4 week paid trial with weekly goals

4. Full-time role

Trabajo remoto de tiempo completo y largo plazo con una marca canadiense de suplementos que vende en Amazon. Pago: US$600-1,000 al mes, según tu experiencia y rapidez para aprender. No necesitas experiencia en Amazon: te enseñamos. Se requiere inglés de trabajo (todo el trabajo diario es en inglés), por eso el anuncio completo está en inglés abajo. Postula por correo a careers.kanut@proton.me con el asunto AMZ-OPS-JR.

--- English ---

Remote Junior Amazon Operations Associate (Seller Central, FBA, AI) - Full-Time

Pay: US$600-1,000/month. Where you start in the range depends on you: your experience, skill and how fast you learn. Strong performers can earn more as they grow. Paid trial of 2-4 weeks at US$150/week.

This is a full-time, long-term remote role. It is not project-based or freelance work.

Hours: Remote, full-time (about 40 hours a week), with 3-4 hours overlap with Eastern Time (Canada) every weekday.

About us

We're a growing health and supplement brand sold mainly on Amazon in Canada. We're a small team, we move fast, and Amazon is the core of our business. You'll work directly with the founder.

Who we're looking for

We care most about drive. We want someone driven and hungry to learn who learns fast and doesn't give up. We'll teach you how we do things. We can't teach grit.

You'll be a great fit if you:

- Teach yourself new things without waiting to be shown

- Keep going when Amazon Support says no the first three times

- Use AI tools every day and love trying new ones

- Care about small details: one wrong number on a shipment costs real money

- Give short, honest updates and ask when you're stuck

- Want a long-term main job and to grow into a bigger role

Please don't apply if you're looking for a part-time gig, a short project, or a second job next to another full-time one.

What you'll do

- Learn Seller Central fast, then check it every day: orders, account health, notifications, and open and follow up on Seller Support cases

- Help with inventory and FBA: update the stock tracker, build FBA shipments, print labels, chase inbound problems

- Update listings: titles, bullets, keywords, images, flat file uploads, and spot suppressed listings fast

- Help with PPC: add negative keywords, pull reports, flag campaigns that are spending with no sales

- Follow up with suppliers and our warehouse on dates, labels and shipments

- Use AI tools to draft cases, check listings, clean up data and speed up your own work

- Report: a short weekly update on what you did, the numbers, and what you'll try next

Requirements

- 1-2 years in a fast-paced, high-pressure role at a well-known company (a big retailer, e-commerce company, consumer brand, bank, telco, BPO or similar; busy retail at a known brand counts), OR a degree from a strong university (current students are fine if you can work full-time hours)

- Daily use of AI tools (e.g. ChatGPT, Claude, Gemini) and you can show us how

- Comfortable in Google Sheets or Excel

- Good written English. Working English is required.

- Reliable computer, internet and power backup

You don't need Amazon experience. We'll teach you Seller Central. What we need is someone who learns fast and works hard.

Nice to have, not required: hands-on Amazon Seller Central work (FBA shipments, listings, PPC); other e-commerce (Shopify, Shopee, Lazada, Daraz); inventory, logistics or supply chain work; Helium 10 or Jungle Scout; a business, supply chain, IT or engineering degree.

Your future here

- Long-term role on a growing brand, working directly with the founder

- Clear path to Amazon Operations Manager as you take on more

- Pay grows with your impact, with regular raise reviews

How to apply

Email careers.kanut@proton.me with the subject line starting "AMZ-OPS-JR" (applications without it won't be reviewed). Include:

1. Your CV, with your university and every job (company name, your role, dates). If you've done any Amazon or e-commerce work, say what you did

2. A short video of 3 minutes or less, with you on camera: introduce yourself, say why this role interests you, and tell us about something hard you taught yourself recently, and how you use AI in your work. Loom, an mp4, or a Google Drive link (set to "Anyone with the link") are all fine.

3. If you have one, a tracker, checklist or report you made (blur client names and numbers)

Our process

1. Application review

2. 30-minute video interview where you share your screen and show us your work, how you learn and how you use AI

3. 2-4 week paid trial with weekly goals

4. Full-time role

Exciting Remote Opportunity! We're Hiring a Senior Executive Assistant!

Are you an operationally sharp, assertive, and detail-oriented professional with exceptional communication skills? We are seeking a Senior Executive Assistant based in Chile to streamline operations and take ownership of administrative and billing workflows for a fast-growing US-based home services company!

Job Details at a Glance

• Job Title: Senior Executive Assistant
• Job ID: IOHMST8
• Location: Chile
• Job Status: Full Time
• Work Schedule: Monday to Friday, flexible within 8:00 AM to 5:00 PM (EST)
• Target Start Date: ASAP

About the Client

Our client is a successful, profitable, and fast-growing home services company based in Maryland, USA. Having been in business for 9 years, they pride themselves on quality service. Currently, the founder is the primary bottleneck for client-facing interactions. They are looking for a proactive, sharp, and highly organized Executive Assistant to step in, streamline their operations, and take ownership of their administrative and billing workflows.

About the Role

We are seeking an Executive Assistant who is a master of organization and assertive yet professional communication. Your number one priority will be taking over invoice collection and past-due payment follow-ups to fix current cash flow bottlenecks.

Additionally, you will provide critical administrative support, coordinate website updates, and act as a vital backup for customer phone calls.

• Follow up on past-due invoices and outstanding collections.
• Track and systematically manage aging accounts receivable (10-day and 30-day billing cycles).
• Request, collect, and organize missing client documentation (W-9s, 1099s, etc.).

2. Operations & Phone Coverage

• Provide seamless phone coverage and handle customer service inquiries.
• Assist with dispatch coordination and scheduling adjustments for field technicians.
• Process incoming web forms, lead inquiries, and general email correspondence.
• Act as the liaison between the business owner and the website developer to ensure updates, tweaks, and changes are executed accurately.
• Handle daily administrative tasks to free up the business owner’s time.

Qualifications & Skills

• Communication Skills: Flawless, near-native English fluency is critical. You must be entirely comfortable speaking with American clients over the phone regarding sensitive financial/billing matters.
• Assertive & Professional: Comfortable making outbound collections calls while maintaining excellent customer relations and upholding company culture.
• Tech-Savvy: Fast learner who easily navigates multiple software platforms, scheduling tools, and CRM systems.
• Social Media: Facebook and general social media savviness is beneficial.

InsideOut is seeking a Senior Executive Assistant based in Chile for a remote-friendly role with a US-based home services company. Your focus is owning invoice collection, aging AR, and billing workflows, while providing essential administrative support, coordinating website updates, and serving as a backup for customer calls.

Join a fast-growing team to streamline operations, improve cash flow, and maintain strong client relations in a dynamic, US-facing environment.

About ElevenLabs

ElevenLabs is an AI research and product company transforming how we interact with technology.

We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $22B - multiples of 11, always.

We have expanded from voice into three main platforms:

• ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.

• ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.

• ElevenAPI gives developers access to our leading AI audio foundational models.

Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.

How we work

• High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.

• Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.

• AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.

• Excellence everywhere: Everything we do should match the quality of our AI models.

• Global team: We prioritize your talent, not your location.

What we offer

• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.

• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.

• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.

• Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.

• Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.

About the role
ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.

You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

In this role, you will:

• Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies

• Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts

• Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders

• Work closely with other EAs across the organisation to align schedules, share context, and keep cross-functional coordination running smoothly

• Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned

• Build structure, processes, and systems that scale with a fast-growing AI company

• Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed

Requirements

• Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organisation

• Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders

• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests

• High emotional intelligence and discretion - trusted with sensitive information

• Comfortable supporting not just an individual but a wider team at times - able to flex between high-priority senior leadership support and broader operational needs as the situation demands

• Personable and easy to work with - someone who builds genuine relationships across the organisation and is trusted by the people around them

• A natural reflex to reach for tooling and automation; fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems

• High personal standards - the kind of person who cares about the quality of their output and holds the bar

• A valid passport and willingness to travel globally ~40% of the time

• Language requirement: Fluent in English and Spanish (written and spoken). Proficiency in Portuguese is a plus.

Location
This role is based in Mexico or São Paulo

#LI-Remote

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.

📌 Rol: Bilingual Real Estate Administrative & Transaction Coordination Virtual Assistant – 20four7VA

🌎 Ubicación: Remoto – Worldwide (preferencia por Latinoamérica)

💼 Tipo de Contrato: Contratista independiente, part-time (20–30 horas semanales), con disponibilidad full-time para crecimiento. Lunes a viernes, horario comercial de EE. UU. (EST), a definir.

📋 Descripción General

20four7VA busca un/a Asistente Virtual Bilingüe para brindar soporte administrativo y coordinar transacciones inmobiliarias residenciales y comerciales de una agencia ubicada en Carolina del Norte, Estados Unidos.

El puesto requiere organización, confiabilidad y capacidad para seguir procesos establecidos, con posibilidades de asumir mayores responsabilidades operativas.

📋 Responsabilidades Principales

• Coordinar transacciones inmobiliarias desde la firma del contrato hasta el cierre.

• Gestionar documentos, plazos, vencimientos y seguimientos.

• Mantener comunicación con agentes, clientes, proveedores y otras partes involucradas.

• Brindar soporte administrativo en publicaciones y registros de propiedades.

• Actualizar información inmobiliaria en plataformas MLS.

• Organizar tareas y flujos de trabajo mediante ClickUp.

• Gestionar correos electrónicos, documentos, agendas y comunicaciones telefónicas.

• Elaborar reportes diarios y mantener registros actualizados.

• Cumplir procedimientos operativos establecidos (SOPs) e informar incidencias oportunamente.

🎯 Requisitos

• Inglés avanzado, oral y escrito, con preferencia por acento nativo o casi nativo (nivel A–B).

• Se prefiere dominio de español.

• Se valora especialmente experiencia en el sector inmobiliario estadounidense, transacciones y propiedades residenciales.

• Experiencia previa con plataformas MLS altamente valorada.

• Se prefiere conocimiento de ClickUp.

• Experiencia en el mercado inmobiliario de Carolina del Norte y propiedades comerciales (deseable).

• Manejo de herramientas administrativas y de gestión de transacciones inmobiliarias.

• Organización, autonomía, confiabilidad y capacidad para seguir procedimientos establecidos.

🏖️ Beneficios

• Tarifas competitivas.

• Pagos semanales.

• Capacitación gratuita y oportunidades de desarrollo profesional.

• Soporte y acompañamiento continuo.

• Comunidad colaborativa de asistentes virtuales.

• Acceso a diversas oportunidades de trabajo.

Job Title: Residential Property Manager - Owner Relations
Location: Remote - Latin America
Employment Type: Full-time
Engagement: Independent contractor

Company Overview

Sagan connects experienced international professionals with US-based businesses.

About the Role

Manage the full lifecycle of US residential properties while serving as the primary point of contact for property owners. The role combines owner relationships, operational follow-through and hands-on property management.

Key Responsibilities

• Act as the dedicated point of contact for property owners and landlords.

• Discuss repair costs, vacancy delays and rental performance clearly, including difficult updates.

• Conduct monthly financial and performance reviews with owners and support owner retention.

• Coordinate tenant screening, lease enforcement, maintenance triage, vendor negotiations and HOA compliance.

• Manage delinquency and eviction workflows within the established process.

Qualifications

• 2+ years of long-term US residential property management experience with single-family and multi-family homes.

• Direct experience owning property-owner relationships and delivering difficult operational or financial updates.

• Hands-on daily experience with AppFolio, Buildium, Rentvine or Propertyware.

• Strong spoken and written English for owner-facing communication.

Nice-to-Haves

Experience with workflow tools such as LeadSimple or Aptly.

Work Schedule

Full-time. The exact working schedule will be confirmed during selection.

Compensation

Compensation will be discussed during selection.

Resume Submission Guidelines

Submit your resume in English as a text-based PDF, highlighting relevant tools, responsibilities and results.

How to Apply

Select Apply and complete the Sagan application. Describe the experience relevant to this specific role.

📌 Rol: Junior Administrative Assistant – Valatam

🌎 Ubicación: Latinoamérica – 100% remoto

💼 Tipo de Contrato: Full-time

🎓 Formación: Se prefiere título universitario o terciario.

📋 Descripción General

Valatam busca un/a Asistente Administrativo/a Junior para brindar soporte administrativo a clientes internacionales, gestionar documentación y colaborar con un equipo experimentado en tareas operativas diarias.

📋 Responsabilidades Principales

• Actualizar documentación de procesos y mantener registros organizados.

• Gestionar archivos y organizar documentos en Google Drive.

• Realizar carga de datos y preparar informes internos básicos.

• Monitorear correos electrónicos y coordinar comunicaciones con clientes y proveedores.

• Realizar investigaciones básicas y preparar documentación.

• Brindar soporte administrativo general al equipo.

🎯 Requisitos

• Inglés fluido (C1/C2) y español.

• Entre 1 y 2 años de experiencia en administración o asistencia virtual.

• Conocimiento de Google Workspace o Microsoft Office.

• Buenas habilidades de comunicación y resolución de problemas.

• Espacio de trabajo tranquilo, Internet estable (mínimo 10 Mbps de descarga y 2 Mbps de subida) y conexión de respaldo.

• Disponibilidad para trabajar desde los países elegibles, sin compromisos de viaje durante los primeros cuatro meses.

🏖️ Beneficios

• Remuneración equivalente a USD 696–1.044 mensuales, según experiencia y adecuación al puesto.

• Incrementos salariales anuales y bonos discrecionales de clientes.

• 7 feriados federales de EE. UU. y 4 días de licencia remunerada.

• Subsidio mensual para seguro médico, sujeto a requisitos de elegibilidad.

• Bonos de cumpleaños y aniversario.

• Asignación para gimnasio y bienestar, con clases de fitness online ilimitadas.

• Eventos corporativos y celebraciones de Navidad.

Location: Remote. You must live in Colombia, Argentina, Peru, Bolivia, Chile, Ecuador or Uruguay.
Pay: CA$1,400 - CA$1,800 per month, based on experience.
Schedule: Monday to Friday, 9:00 AM - 6:00 PM Mountain Time (Canada).
Contract: Full-time independent contractor, paid monthly in Canadian dollars.

About the role
Our CEO runs a growing moving company, a storage business and new projects at the same time and needs a main assistant who sees what is coming, follows up until things are done, and makes sure nothing the CEO committed to slips.
This is not a passive admin role. You will own the CEO's inbox, calendar and follow-ups, and you will hold the team to what the CEO asked for.

About Last Stop Moving
Last Stop Moving is a fast-growing moving and storage company in Edmonton, Alberta, Canada. We do local and long-distance moves and portable storage, with a crew of movers and drivers that grows every season. Our office runs on Slack, Google Workspace, SmartMoving and many AI tools, and we are building a remote team in South America.

What you will do

• Own the CEO's inbox: triage it every day, draft replies in the CEO's voice, remove the unimportant emails, and keep a follow-up list at zero without being asked.
• Own the CEO's calendar: book, confirm and protect their time, and stop double-bookings and late starts.
• Track every commitment and deadline (signatures, insurance, vendor and legal documents) and chase until done, escalating by WhatsApp or phone when it is urgent.
• Follow up with the team on the tasks the CEO assigns, report status, and flag what is stuck.
• Send a morning plan and an end-of-day report every day.
• Prepare meetings: agenda, notes, action items and follow-up.
• Research vendors, quotes and options, and come back with a recommendation, not just a list.
• Keep our playbooks and SOPs up to date, and use AI tools to move faster.

You are a fit if

• 2+ years as an executive assistant to a founder, CEO or business owner, ideally in a small, fast-moving business.
• You anticipate. You have done the next three things before anyone asks.
• Excellent written English: you can write the email the CEO would have written.
• Expert in Google Workspace, comfortable with Slack and task boards, and you use ChatGPT or Claude every day. QuickBooks basics are a plus.
• Discreet with confidential information.

This is NOT for you if

• You wait to be told what to do.
• Your follow-up ends at 'I sent one email and they didn't reply'.
• You want the same fixed list of tasks every day.

Setup you need: A quiet place to work, a fast connection, and backup internet and power. This is your only job during your shift.

How we hire

• Apply through this listing with your resume in English. We then send you the application form for this role (about 30-45 minutes, in English). It asks how you would handle real situations from the job and for a short video. Write your own answers: we compare them with your video and your interview.
• We review every application. If you are moving forward, we contact you by WhatsApp or email within 3 business days.
• Video interview with the CEO, including a short live task.
• Offer, then a 3-month trial period.

We never ask applicants for money or bank details.

Location: Remote. You must live in Colombia, Argentina, Peru, Bolivia, Chile, Ecuador or Uruguay.
Pay: CA$1,400 - CA$1,800 per month, based on experience.
Schedule: Monday to Friday, 9:00 AM - 6:00 PM Mountain Time (Canada).
Contract: Full-time independent contractor, paid monthly in Canadian dollars.

About the role
Our CEO runs a growing moving company, a storage business and new projects at the same time and needs a main assistant who sees what is coming, follows up until things are done, and makes sure nothing the CEO committed to slips.
This is not a passive admin role. You will own the CEO's inbox, calendar and follow-ups, and you will hold the team to what the CEO asked for.

About Last Stop Moving
Last Stop Moving is a fast-growing moving and storage company in Edmonton, Alberta, Canada. We do local and long-distance moves and portable storage, with a crew of movers and drivers that grows every season. Our office runs on Slack, Google Workspace, SmartMoving and many AI tools, and we are building a remote team in South America.

What you will do

• Own the CEO's inbox: triage it every day, draft replies in the CEO's voice, remove the unimportant emails, and keep a follow-up list at zero without being asked.
• Own the CEO's calendar: book, confirm and protect their time, and stop double-bookings and late starts.
• Track every commitment and deadline (signatures, insurance, vendor and legal documents) and chase until done, escalating by WhatsApp or phone when it is urgent.
• Follow up with the team on the tasks the CEO assigns, report status, and flag what is stuck.
• Send a morning plan and an end-of-day report every day.
• Prepare meetings: agenda, notes, action items and follow-up.
• Research vendors, quotes and options, and come back with a recommendation, not just a list.
• Keep our playbooks and SOPs up to date, and use AI tools to move faster.

You are a fit if

• 2+ years as an executive assistant to a founder, CEO or business owner, ideally in a small, fast-moving business.
• You anticipate. You have done the next three things before anyone asks.
• Excellent written English: you can write the email the CEO would have written.
• Expert in Google Workspace, comfortable with Slack and task boards, and you use ChatGPT or Claude every day. QuickBooks basics are a plus.
• Discreet with confidential information.

This is NOT for you if

• You wait to be told what to do.
• Your follow-up ends at 'I sent one email and they didn't reply'.
• You want the same fixed list of tasks every day.

Setup you need: A quiet place to work, a fast connection, and backup internet and power. This is your only job during your shift.

How we hire

• Apply through this listing with your resume in English. We then send you the application form for this role (about 30-45 minutes, in English). It asks how you would handle real situations from the job and for a short video. Write your own answers: we compare them with your video and your interview.
• We review every application. If you are moving forward, we contact you by WhatsApp or email within 3 business days.
• Video interview with the CEO, including a short live task.
• Offer, then a 3-month trial period.

We never ask applicants for money or bank details.

📌 Rol: Administrative Associate – Valatam

🌎 Ubicación: Remoto – Latinoamérica.

💼 Tipo de Contrato: Tiempo completo.

💰 Remuneración: Equivalente a USD 696–1.044 mensuales, según experiencia.

🎓 Formación: Se valorará título universitario o terciario.

📋 Descripción General

Valatam busca un Administrative Associate para brindar soporte administrativo a equipos ejecutivos y clientes internacionales. Será responsable de gestionar procesos internos, organizar documentación, coordinar comunicaciones y garantizar el funcionamiento eficiente de las operaciones diarias.

📋 Responsabilidades Principales

• Optimizar procesos administrativos y mantener documentación y registros institucionales actualizados.

• Organizar y gestionar archivos digitales en Google Drive.

• Supervisar tareas de carga de datos, garantizar su precisión y elaborar reportes internos.

• Gestionar correos electrónicos ejecutivos y comunicaciones con clientes y proveedores.

• Realizar investigaciones independientes y administrar documentación sensible o compleja.

• Coordinar tareas administrativas especializadas para apoyar los objetivos del equipo.

• Identificar oportunidades de mejora en los procesos y flujos de trabajo.

🎯 Requisitos

• Inglés avanzado (C1/C2) y español fluido.

• Entre 3 y 5 años de experiencia en administración o asistencia virtual.

• Dominio de Google Workspace y Microsoft Office.

• Excelentes habilidades de comunicación, organización y resolución de problemas.

• Capacidad para trabajar de manera independiente y gestionar múltiples responsabilidades.

• Espacio de trabajo tranquilo y conexión estable a internet de al menos 10 Mbps de descarga y 2 Mbps de subida.

• Conexión a internet de respaldo.

• Se valorará formación universitaria o terciaria.

🏖️ Beneficios

• Incrementos salariales anuales.

• Bonificaciones discrecionales de clientes.

• 7 feriados federales de Estados Unidos y 4 días de vacaciones pagas (PTO).

• Asignación mensual para seguro médico, sujeta a requisitos de elegibilidad.

• Bonificaciones por cumpleaños y aniversarios.

• Asignación para gimnasio y bienestar.

• Acceso ilimitado a clases de fitness online.

• Eventos corporativos y celebraciones de fin de año.

📌 Información Adicional

Durante los primeros cuatro meses, los candidatos deberán estar disponibles para trabajar desde los países elegibles, sin compromisos de viaje programados, para garantizar un proceso de onboarding adecuado.

Location: Remote. You must live in Colombia, Argentina, Peru, Bolivia, Chile, Ecuador or Uruguay.
Pay: CA$1,400 - CA$1,800 per month, based on experience.
Schedule: Monday to Friday, 9:00 AM - 6:00 PM Mountain Time (Canada).
Contract: Full-time independent contractor, paid monthly in Canadian dollars.

About the role
Our CEO runs a growing moving company, a storage business and new projects at the same time and needs a main assistant who sees what is coming, follows up until things are done, and makes sure nothing the CEO committed to slips.
This is not a passive admin role. You will own the CEO's inbox, calendar and follow-ups, and you will hold the team to what the CEO asked for.

About Last Stop Moving
Last Stop Moving is a fast-growing moving and storage company in Edmonton, Alberta, Canada. We do local and long-distance moves and portable storage, with a crew of movers and drivers that grows every season. Our office runs on Slack, Google Workspace, SmartMoving and many AI tools, and we are building a remote team in South America.

What you will do

• Own the CEO's inbox: triage it every day, draft replies in the CEO's voice, remove the unimportant emails, and keep a follow-up list at zero without being asked.
• Own the CEO's calendar: book, confirm and protect their time, and stop double-bookings and late starts.
• Track every commitment and deadline (signatures, insurance, vendor and legal documents) and chase until done, escalating by WhatsApp or phone when it is urgent.
• Follow up with the team on the tasks the CEO assigns, report status, and flag what is stuck.
• Send a morning plan and an end-of-day report every day.
• Prepare meetings: agenda, notes, action items and follow-up.
• Research vendors, quotes and options, and come back with a recommendation, not just a list.
• Keep our playbooks and SOPs up to date, and use AI tools to move faster.

You are a fit if

• 2+ years as an executive assistant to a founder, CEO or business owner, ideally in a small, fast-moving business.
• You anticipate. You have done the next three things before anyone asks.
• Excellent written English: you can write the email the CEO would have written.
• Expert in Google Workspace, comfortable with Slack and task boards, and you use ChatGPT or Claude every day. QuickBooks basics are a plus.
• Discreet with confidential information.

This is NOT for you if

• You wait to be told what to do.
• Your follow-up ends at 'I sent one email and they didn't reply'.
• You want the same fixed list of tasks every day.

Setup you need: A quiet place to work, a fast connection, and backup internet and power. This is your only job during your shift.

How we hire

• Apply through this listing with your resume in English. We then send you the application form for this role (about 30-45 minutes, in English). It asks how you would handle real situations from the job and for a short video. Write your own answers: we compare them with your video and your interview.
• We review every application. If you are moving forward, we contact you by WhatsApp or email within 3 business days.
• Video interview with the CEO, including a short live task.
• Offer, then a 3-month trial period.

We never ask applicants for money or bank details.

Job Title:

Healthcare Administrative Support — Remote

Location:

Remote — worldwide; US business hours

Salary Range:

USD 1,600–1,600 per month

Work Schedule:

US business hours

Contractor Note:

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Role:

Sagan connects experienced healthcare administrative support with US-based businesses. Your experience will be matched to relevant client opportunities, with specific responsibilities confirmed during the selection process.

Position Overview:

Support healthcare administration through accurate records, patient-service coordination and dependable verification or enrollment follow-up.

You do not need to cover every specialty. Tell us which responsibilities you have owned and where you are strongest.

Key Responsibilities:

• Maintain accurate administrative records and follow the required privacy procedures.

• Coordinate patient-service or provider-related requests within your track.

• Support verification, enrollment or document follow-up based on your experience.

• Escalate missing information and unresolved administrative issues.

Qualifications:

• 2+ years of relevant professional experience.

• Clear written and spoken English and careful attention to detail.

• Practical experience with healthcare administrative, patient record, verification and enrollment systems.

• Examples of work you have personally handled in your selected specialty.

• Availability for US business hours and an independent contractor engagement.

Nice-to-Haves:

Experience supporting US-based clients or teams and familiarity with the industry you would support. These are preferences, not requirements for every opportunity.

Resume Submission Guidelines:

Please submit your resume in English as a text-based PDF. Highlight your responsibilities, tools and relevant experience.

How to Apply:

Complete the Sagan application form linked with this posting.

Job Title: Regional Sourcing Team Lead
Location: Remote, Latin America
Company Overview:
Sagan connects experienced international professionals with US-based businesses.
Compensation: 2000 USD/month
Work Schedule: Monday to Friday; 8:00 AM - 5:00 PM (EST)
NOTE: INDEPENDENT CONTRACTOR POSITION

Position Overview:
The Regional Sourcing Team Lead is responsible for managing their respective work queues, procuring new services, investigating service-related issues, billing issues and other escalations relating to the vendor. Reporting to the Regional Sourcing Manager, you will play a crucial role in supporting the Regional Sourcing Manager within an assigned territory to build in-depth relationships with vendor.

Essential Duties & Key Responsibilities:
- Assist the manager in leading the regional team’s efforts to maintain the work queues within the respective SLAs.
- Assist the manager in leading the regional team’s performance against KPIs.
- Address any service requests within the required service level agreements.
- Develop, maintain, and continuously seek to improve all vendor relations.
- Work with the Account Management and Vendor Relations teams to manage hauler performance according to contractual obligations.
- Provide problem-solving resources and solutions to complex vendor issues, e.g. Escalations.
- Support the gathering and maintenance of hauler intelligence (pricing, market condition, location and services).
- Partner with other departments to identify and to drive continuous improvement in the waste hauler network and processes.
- Performs other duties as assigned or apparent.

Supervisory Responsibilities:
- This job has supervisory responsibilities.

Experience & Qualifications:
- Bachelor’s Degree required.
- At least 2+ years of experience in a professional setting.
- Hauler relationship management experience preferred.
- Process management, project management, organizational and analytical skills.
- Enthusiasm, strong work ethic and a passion to assist others.
- Proficiency in Word, Excel, PowerPoint, Access and Outlook - and other web-based applications.
- Passionate interest in the environment, sustainability, making a difference, and the willingness to works in a team to achieve its vision, mission, and goals.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Exceptional interpersonal skills, with the ability to interface effectively with stakeholders at all levels of the organization.
- Strong customer service orientation with the ability to handle inquiries and requests efficiently and professionally.
- A proactive, can-do attitude with a willingness to take ownership of tasks and drive them to completion.
- Ability to work independently while also being a team player who thrives in a collaborative environment.

Resume Submission Guidelines:
Submit your complete resume in English through the linked Sagan application form.

How to Apply:
Complete the linked Sagan application form. Describe your relevant experience, tools and expected monthly compensation in USD.

📌 Rol: Junior Administrative Assistant (Remote) – LATAM

🌎 Ubicación: 100% remoto – Latinoamérica (LATAM).

💼 Tipo de Contrato: Full-Time | Nivel Junior.

💰 Salario: USD $696–$1.044 mensuales (equivalente a tarifa por hora, según experiencia y requisitos del puesto).

📋 Descripción General

Valatam busca un Junior Administrative Assistant para brindar soporte administrativo remoto a clientes y equipos de trabajo.

La persona seleccionada será responsable de colaborar en la organización de documentos, actualización de registros, ingreso de datos y gestión de comunicaciones, siguiendo procesos y lineamientos establecidos.

Es una oportunidad para profesionales que buscan desarrollar su carrera administrativa trabajando junto a un equipo experimentado.

📋 Responsabilidades Principales

• Colaborar en la actualización de documentación de procesos y mantenimiento de registros.

• Cargar archivos y mantener organizada la información en Google Drive.

• Realizar tareas rutinarias de ingreso de datos (data entry).

• Asistir en la elaboración de reportes internos básicos.

• Monitorear bandejas de correo electrónico y gestionar comunicaciones habituales con clientes y proveedores.

• Realizar investigaciones básicas y colaborar en la preparación de documentos.

• Brindar soporte administrativo general según las necesidades del equipo.

🎯 Requisitos

• Inglés avanzado C1/C2 y dominio del español.

• Entre 1 y 2 años de experiencia en administración o asistencia virtual.

• Familiaridad con Google Workspace o Microsoft Office.

• Buenas habilidades de comunicación y resolución de problemas.

• Capacidad de organización y atención al detalle.

• Espacio de trabajo tranquilo en casa.

• Conexión estable a internet de al menos 10 Mbps de descarga y 2 Mbps de subida, además de una conexión de respaldo.

Requisitos deseables:

- Título universitario de grado o tecnicatura (Bachelor’s o Associate’s Degree).

🏖️ Beneficios

• Incrementos salariales anuales.

• Bonificaciones discrecionales de clientes (según la empresa, el 80% otorga bonos de fin de año).

• 7 feriados federales de Estados Unidos y 4 días de tiempo libre remunerado (PTO).

• Asignación mensual para seguro médico, sujeta a criterios de elegibilidad.

• Bonificaciones por cumpleaños y aniversarios.

• Asignación para gimnasio y bienestar.

• Clases de fitness online ilimitadas.

• Eventos corporativos y celebraciones de fin de año.

Importante: Durante los primeros cuatro meses, los candidatos deben estar disponibles para trabajar desde los países habilitados y no tener viajes programados. Si ya tienen un viaje previsto durante ese período, la empresa solicita que se postulen después de regresar.

Job Title: Assistant Property Manager - US Residential Leasing

Location: Remote, Latin America.

Salary Range: USD 1,500-1,800 per month.

Work Schedule: Monday-Friday, 9:00 AM-5:00 PM US Eastern.

Contractor Note: Independent contractor position.

Company Overview:

Sagan connects experienced international professionals with US-based businesses.

About the Role:

Support a US residential property-management team through hands-on leasing and property administration.

Position Overview:

Manage leasing administration, renewals, move-ins and move-outs, with clear communication to residents and owners.

Key Responsibilities:

• Support residential leasing and renewal administration.

• Coordinate move-in and move-out records and communications.

• Communicate professionally with residents and owners.

• Research unfamiliar situations, act independently where appropriate and escalate when needed.

Qualifications:

• Hands-on leasing or property-management administration for US residential properties.

• Primary experience in leasing and property-management administration.

• Excellent English fluency and comprehension.

• Availability for the stated US Eastern schedule.

Nice-to-Haves:

• Fluent Spanish and English.

• AppFolio or LeadSimple experience.

• Day-to-day property operations and issue triage experience.

Resume Submission Guidelines:

Paste your complete resume in English into the linked Sagan application form (at least 1,000 characters). An English PDF is optional and does not replace the required text.

How to Apply:

Complete the linked Sagan application. Describe your relevant responsibilities, tools and expected monthly compensation in USD.

📌 Rol: Administrative Associate (Remote) – LATAM

🌎 Ubicación: 100% remoto – Latinoamérica (LATAM).

💼 Tipo de Contrato: Full-Time.

💰 Salario: USD $696–$1.044 mensuales (equivalente a tarifa por hora, según experiencia).

📋 Descripción General

Valatam busca un Administrative Associate para brindar soporte administrativo a equipos ejecutivos y clientes internacionales.

El puesto requiere experiencia en gestión de procesos, organización documental, manejo de información y comunicación profesional. La persona seleccionada será responsable de coordinar tareas administrativas de manera autónoma y contribuir al funcionamiento eficiente de las operaciones.

📋 Responsabilidades Principales

• Optimizar la documentación de procesos y mantener registros institucionales precisos y actualizados.

• Organizar y estructurar archivos en Google Drive para facilitar el acceso a la información.

• Gestionar tareas de ingreso de datos, garantizar su precisión y elaborar reportes internos.

• Administrar correspondencia ejecutiva, incluyendo correos electrónicos y comunicaciones con clientes y proveedores.

• Realizar investigaciones de manera independiente.

• Gestionar documentación sensible o compleja con confidencialidad.

• Brindar soporte en tareas administrativas especializadas según las necesidades del equipo.

🎯 Requisitos

• Inglés avanzado C1/C2 y dominio del español.

• Entre 3 y 5 años de experiencia en administración o asistencia virtual.

• Dominio de Google Workspace y Microsoft Office.

• Excelentes habilidades de comunicación y resolución de problemas.

• Capacidad para trabajar de manera autónoma y organizada.

• Espacio de trabajo tranquilo en casa.

• Conexión estable a internet de al menos 10 Mbps de descarga y 2 Mbps de subida, además de una conexión de respaldo.

Requisitos deseables:

- Título universitario de grado o tecnicatura (Bachelor’s o Associate’s Degree).

🏖️ Beneficios

• Incrementos salariales anuales.

• Bonificaciones discrecionales de clientes (según la empresa, el 80% otorga bonos de fin de año).

• 7 feriados federales de Estados Unidos y 4 días de tiempo libre remunerado (PTO).

• Asignación mensual para seguro médico, sujeta a criterios de elegibilidad.

• Bonificaciones por cumpleaños y aniversarios.

• Asignación para gimnasio y bienestar.

• Clases de fitness online ilimitadas.

• Eventos corporativos y celebraciones de fin de año.

Importante: Durante los primeros cuatro meses, los candidatos deben permanecer disponibles para trabajar desde los países habilitados y no tener viajes programados. La publicación proporcionada no especifica cuáles son esos países.

About ElevenLabs

ElevenLabs is an AI research and product company transforming how we interact with technology.

We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $11B - multiples of 11, always.

We have expanded from voice into three main platforms:

• ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.

• ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.

• ElevenAPI gives developers access to our leading AI audio foundational models.

Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.

How we work

• High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.

• Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.

• AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.

• Excellence everywhere: Everything we do should match the quality of our AI models.

• Global team: We prioritize your talent, not your location.

What we offer

• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.

• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.

• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.

• Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.

• Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.

About the role

ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.

You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

In this role, you will:

• Own calendars and time allocation for revenue leadership team, making trade-off calls independently against stated priorities

• Prepare executives for every meeting: pre-reads, context, and the decision needed - including board and investor sessions

• Capture actions out of meetings and chase them to completion

• Triage executive inboxes and draft correspondence

• Automate the mechanical parts of the role - briefing prep, triage, scheduling, recurring reporting

• Run discrete projects: board logistics, executive travel, offsites, and the revenue team's operating cadence

Requirements

• Experience supporting multiple senior executives in a high-velocity environment

• Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders

• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests

• Proven judgment and problem-solving skills

• Fluency with AI tools and a track record of automating your own work - come ready to show what you've built

• High emotional intelligence and discretion - trusted with sensitive information

• Fluency in English

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.

📌 Rol: Executive Assistant

🌎 Ubicación: México, Argentina, Colombia y Brasil — 100% Remoto

💼 Tipo de Contrato: Full-Time | Independent Contractor | Lunes a viernes, 8:00 AM – 5:00 PM PST

📋 Descripción General

Remote Talent LATAM busca un/a Executive Assistant para brindar soporte directo al CEO de una agencia de marketing especializada en organizaciones sin fines de lucro y proyectos de impacto social. El rol se enfoca en la gestión de agendas, coordinación administrativa, seguimiento de prioridades y apoyo al desarrollo comercial, facilitando las operaciones diarias de la empresa.

📋 Responsabilidades Principales

• Gestionar la agenda del CEO, reuniones, viajes y compromisos ejecutivos.

• Realizar seguimiento de tareas pendientes, prioridades y próximos pasos.

• Preparar materiales para reuniones, correspondencia y documentación administrativa.

• Brindar soporte en investigaciones, organización de archivos y coordinación de actividades.

• Apoyar el desarrollo comercial mediante seguimiento de contactos y preparación de materiales de outreach.

• Mantener actualizada la información de clientes y potenciales clientes.

• Comunicarse con clientes, prospectos y miembros del equipo.

• Anticipar necesidades y resolver tareas de manera proactiva para optimizar el tiempo del CEO.

🎯 Requisitos

• Más de 3 años de experiencia brindando soporte a ejecutivos, fundadores o líderes senior.

• Inglés avanzado y excelentes habilidades de comunicación.

• Sólidas capacidades de organización, planificación y priorización.

• Perfil proactivo, autónomo y orientado a los detalles.

• Capacidad para anticipar necesidades y tomar decisiones con criterio.

• Experiencia manejando información confidencial.

• Manejo de Google Workspace, Asana, Zoom y Slack.

• Experiencia trabajando de manera remota y asincrónica.

• Se valora experiencia en agencias de marketing, publicidad o entornos creativos.

• Se valora conocimiento de organizaciones sin fines de lucro o proyectos de impacto social.

• Se valora experiencia con CRM y soporte al desarrollo comercial.

• Se valora familiaridad con herramientas de IA como Claude y Gemini.

• Presentar el CV en inglés.

🏖️ Beneficios

• Salario de USD 1,500 mensuales.

• Trabajo 100% remoto.

• PTO flexible.

• Días de licencia por enfermedad.

📌 Rol: General Manager – International Moving Division

🌎 Ubicación: Global — 100% Remoto

💼 Tipo de Contrato: No especificado

📋 Descripción General

Logicstics, empresa especializada en mudanzas internacionales y transporte de carga, busca un/a General Manager para liderar y desarrollar su división de mudanzas internacionales. El rol requiere amplia experiencia en el sector, liderazgo de equipos y capacidad para gestionar operaciones, ventas, precios y atención al cliente, impulsando el crecimiento y la eficiencia del negocio.

📋 Responsabilidades Principales

• Supervisar las operaciones diarias de la división de mudanzas internacionales.

• Liderar las áreas de Ventas, Operaciones, Pricing, Sales Support y Customer Service.

• Reclutar, capacitar y gestionar equipos remotos y responsables de departamento.

• Establecer KPIs, evaluar resultados y mejorar el desempeño de los equipos.

• Optimizar procesos comerciales, estrategias de precios y experiencia del cliente.

• Supervisar cotizaciones, rentabilidad y rendimiento de ventas.

• Identificar problemas operativos e implementar soluciones escalables.

• Gestionar situaciones complejas y reclamos de clientes.

• Desarrollar y actualizar procedimientos operativos (SOPs).

• Garantizar el cumplimiento de regulaciones internacionales de transporte.

• Colaborar con los propietarios en estrategias de crecimiento, contratación e implementación tecnológica.

🎯 Requisitos

• Experiencia directa y comprobable en empresas de mudanzas internacionales (excluyente).

• Idealmente, más de 10 años de experiencia en mudanzas internacionales de bienes personales.

• Experiencia liderando operaciones y equipos en empresas del sector.

• Conocimientos sólidos de transporte marítimo y aéreo, aduanas y documentación internacional.

• Experiencia en coordinación de envíos, servicios de origen y destino, cotizaciones y pricing.

• Capacidad para gestionar múltiples departamentos y establecer indicadores de desempeño.

• Experiencia en liderazgo, capacitación y evaluación de equipos.

• Conocimientos comerciales de rentabilidad, ventas y eficiencia operativa.

• Inglés avanzado, oral y escrito.

• Excelentes habilidades de organización, análisis, resolución de problemas y toma de decisiones.

• Manejo avanzado de herramientas informáticas.

• Se valora experiencia con CRM, software de gestión de transporte y herramientas de workflows.

• Se valora experiencia en el mercado estadounidense de mudanzas internacionales.

🏖️ Beneficios

• Salario competitivo, a definir según experiencia.

• Vacaciones y feriados pagos.

• Capacitación y onboarding remunerados.

• Oportunidades de crecimiento profesional a largo plazo.

• Autonomía e influencia directa sobre las operaciones y estrategias de la división.

• Posibilidad de participar en el desarrollo de procesos, equipos y tecnología.

• Colaboración directa con los propietarios de la empresa.

📌 Rol: Executive Assistant

🌎 Ubicación: LATAM — Remoto

💼 Tipo de Contrato: Contractor

📋 Descripción General

Superside busca un/a Executive Assistant para brindar soporte directo al CEO y al Chief of Staff de una empresa creativa impulsada por inteligencia artificial. El rol se enfoca en la gestión de agendas, comunicaciones, presentaciones y coordinación administrativa, facilitando las operaciones diarias del equipo ejecutivo.

📋 Responsabilidades Principales

• Gestionar las agendas del CEO y Chief of Staff, coordinando reuniones y compromisos ejecutivos.

• Administrar correspondencia, solicitudes de reuniones y comunicaciones diarias.

• Crear y dar formato a presentaciones para reuniones de liderazgo, actualizaciones del directorio y sesiones estratégicas.

• Coordinar viajes, eventos corporativos, reuniones presenciales y proveedores.

• Actuar como punto de contacto para stakeholders y gestionar solicitudes según su prioridad.

• Manejar información confidencial con discreción y profesionalismo.

• Realizar seguimiento de compromisos, deadlines y tareas pendientes.

• Brindar apoyo en investigaciones, toma de notas y proyectos especiales.

• Utilizar herramientas de IA para optimizar tareas administrativas, redacción y resúmenes.

🎯 Requisitos

• Experiencia como Executive Assistant brindando soporte a ejecutivos senior, idealmente C-level, en startups, agencias o empresas SaaS.

• Excelentes habilidades de organización, planificación y priorización.

• Capacidad para tomar decisiones, resolver situaciones de forma autónoma y escalar asuntos cuando corresponda.

• Experiencia manejando información sensible y confidencial.

• Excelente comunicación escrita y capacidad para redactar en nombre de otros.

• Experiencia trabajando de manera remota y asincrónica con equipos internacionales.

• Manejo de Slack, Notion y Google Workspace.

• Experiencia utilizando herramientas de IA como Claude y ChatGPT.

• Adaptabilidad a entornos dinámicos y cambios de prioridades.

🏖️ Beneficios

• Trabajo 100% remoto con un equipo global.

• Oportunidades de mentoría y desarrollo profesional.

• Entorno colaborativo e internacional.

• Posibilidad de asumir responsabilidades y contribuir al crecimiento de la empresa.

📌 Rol: Asistente Virtual Administrativo/a Legal

🌎 Ubicación: Worldwide — Remoto

💼 Tipo de Contrato: Contratista Independiente | Part-Time | 20 horas semanales | Lunes a viernes, aprox. 10:00 AM – 2:00 PM EST (flexible dentro de 9:30 AM – 5:30 PM EST)

📋 Descripción General

20four7VA busca un/a Asistente Virtual Administrativo/a Legal para apoyar a un estudio jurídico especializado en cierres inmobiliarios y soporte de litigios. El rol combina preparación de documentos, gestión de archivos, coordinación con clientes y tareas administrativas y legales.

📋 Responsabilidades Principales

• Convertir, editar y formatear documentos, y mantener organizados los archivos legales digitales.
• Apoyar la preparación de documentos legales básicos, correspondencia y documentación para cierres inmobiliarios.
• Brindar soporte en tareas básicas de litigios, incluyendo discovery y recopilación de documentos.
• Coordinar y realizar seguimiento de documentos pendientes para casos o cierres.
• Comunicarse con clientes por email y teléfono, gestionar llamadas y responder consultas básicas.
• Ingresar y actualizar información en software legal o de cierres y realizar seguimiento de casos o transacciones.

🎯 Requisitos

• 1–3+ años de experiencia como Administrative Assistant o Virtual Assistant; experiencia legal es un plus.
• Inglés fluido y excelentes habilidades de comunicación oral y escrita.
• Comodidad gestionando llamadas telefónicas de manera profesional.
• Gran atención al detalle y capacidad de organización.
• Discreción para manejar información confidencial y sensible.
• Capacidad para aprender nuevos sistemas y procesos y trabajar de forma independiente.
• Se valora experiencia con procesos legales o del sector inmobiliario.
• Acento de inglés nativo o casi nativo (Level A-B).

🏖️ Beneficios

• Tarifas competitivas y pagos semanales.
• Capacitación y upskilling gratuitos.
• Soporte y orientación continua.
• Acceso a una comunidad de apoyo.
• Potencial para ampliar las horas contratadas.

📌 Rol: Especialista en Facturación Médica y Revenue Cycle

🌎 Ubicación: Colombia, México, Costa Rica, Argentina, El Salvador y República Dominicana — 100% Remoto

💼 Tipo de Contrato: Full-Time | Lunes a viernes, 9:00 AM – 5:00 PM ET

📋 Descripción General

Buscamos un/a Especialista en Facturación Médica y Revenue Cycle para apoyar a una organización de salud de EE. UU. El rol gestionará el ciclo completo de ingresos, incluyendo presentación de claims, registro de pagos, gestión de denegaciones, apelaciones y soporte de facturación a pacientes.

📋 Responsabilidades Principales

• Revisar y presentar claims en Athena, verificando códigos, modificadores y requisitos de los pagadores.
• Monitorear rechazos, estado de claims y realizar las correcciones y reenvíos necesarios.
• Registrar y conciliar pagos de seguros y pacientes a partir de documentación ERA/EOB.
• Gestionar claims denegados o pagados parcialmente, investigar causas y presentar apelaciones.
• Identificar tendencias de denegaciones y escalar problemas recurrentes.
• Atender consultas de pacientes sobre facturas, seguros, saldos y planes de pago por teléfono, email y portal.
• Coordinar con equipos de prácticas médicas y front office para resolver problemas de cuentas.
• Mantener registros diarios de claims, estados de cuenta y otras actividades de facturación.

🎯 Requisitos

• 5+ años de experiencia práctica en facturación médica de EE. UU. y Revenue Cycle Management (RCM).
• Experiencia directa con athenahealth (Athena) EHR/PM.
• Conocimiento completo del revenue cycle: charge entry, claims, ERA/EOB, denegaciones y apelaciones.
• Conocimiento de transacciones EDI 837, 835 y 270/271.
• Familiaridad con CPT, ICD-10, HCPCS y requisitos de Medicare, Medicaid y pagadores comerciales.
• Inglés oral y escrito sólido para comunicarse profesionalmente con pacientes de EE. UU.
• Excelente organización, atención al detalle, seguimiento, comunicación y empatía con el cliente.
• Internet confiable, espacio de trabajo remoto silencioso y disponibilidad full-time.
• Se prefiere experiencia en facturación de atención primaria, múltiples prácticas/cuentas y BPO/offshore RCM.
• Certificación CPB, CPC o similar es un plus, pero no obligatoria.

🏖️ Beneficios

• Trabajo 100% remoto.
• Colaboración estable y a largo plazo.
• Dos semanas de capacitación inicial y soporte de onboarding.
• Responsabilidades claras y flujos de trabajo estructurados.
• Oportunidad de trabajar con equipos internacionales y herramientas modernas.
• Cultura de trabajo colaborativa.
• Oportunidades de desarrollo y crecimiento profesional.

📌 Rol: Asistente Personal del CEO

🌎 Ubicación: Worldwide — Remoto | Zona horaria cercana a Dubái o Chipre

💼 Tipo de Contrato: Full-Time

📋 Descripción General

Social Discovery Group busca un/a Asistente Personal para apoyar al CEO de uno de sus productos de inversión. El rol combina asistencia ejecutiva y personal, incluyendo gestión de agenda, reuniones, comunicaciones, documentación, viajes y tareas administrativas.

📋 Responsabilidades Principales

• Gestionar el calendario del CEO, incluyendo programación, prioridades y resolución de conflictos.
• Preparar y coordinar reuniones y realizar seguimiento de tareas pendientes.
• Gestionar comunicaciones entrantes, identificar prioridades y hacer seguimiento de respuestas.
• Coordinar con abogados externos, consultores y proveedores de servicios.
• Gestionar documentos, deadlines y procesos administrativos.
• Gestionar tareas administrativas personales y pagos.
• Organizar viajes y logística cuando sea necesario.
• Brindar soporte en asuntos personales, como citas, pedidos y eventos.
• Resolver de manera independiente tareas rutinarias.

🎯 Requisitos

• Dominio fluido de ruso e inglés.
• 2+ años de experiencia como Personal Assistant o Executive Assistant.
• Experiencia brindando soporte a altos directivos.
• Excelentes habilidades de organización, multitarea y priorización.
• Capacidad para trabajar de manera independiente y con atención al detalle.
• Comodidad manejando información confidencial.
• Disponibilidad para realizar tanto tareas laborales como personales.
• Perfil proactivo, confiable y orientado al servicio.
• Posibilidad de trabajar en una zona horaria cercana a Dubái o Chipre.

🏖️ Beneficios

• Trabajo remoto full-time.
• 28 días calendario de vacaciones al año.
• 7 wellness days al año.
• Bonos de hasta USD 5.000 por referir candidatos contratados exitosamente.
• Cobertura del 50% de capacitaciones profesionales, conferencias internacionales y reuniones.
• Descuento corporativo para clases de inglés.
• Beneficios de salud, incluyendo hasta USD 1.000 brutos anuales en determinadas situaciones.
• Equipamiento del espacio de trabajo o reembolso de hasta USD 1.000 brutos cada 3 años, según ubicación.
• Sistema interno de reconocimiento con recompensas.

📌 Rol: Head of Executive / Personal Assistant

🌎 Ubicación: Worldwide – 100% remoto

💼 Tipo de Contrato: Full-Time

📋 Descripción General

Social Discovery Group busca un/a Head of Executive / Personal Assistant para brindar soporte integral al fundador y su familia. El rol combina Executive Assistance, gestión personal y administrativa, coordinación de un equipo de cuatro personas, viajes, proveedores, presupuestos, documentación y proyectos operativos.

📋 Responsabilidades Principales

• Gestionar y priorizar el calendario, reuniones, materiales, notas y follow-ups del fundador.
• Coordinar las operaciones del equipo y mejorar procesos internos.
• Organizar viajes de negocios, familiares y de invitados, incluyendo visas, hoteles, vuelos, transfers e itinerarios.
• Coordinar activos personales como yacht, helicopter y vehículos, incluyendo mantenimiento y seguros.
• Gestionar proveedores, contractors y personal de soporte.
• Controlar documentación, renovaciones, submissions y deadlines.
• Gestionar presupuestos, gastos y reporting financiero.
• Coordinar relocations y otras necesidades logísticas.
• Brindar soporte en coordinación de healthcare y asuntos personales/administrativos.
• Crear sistemas, trackers, checklists y reportes para mejorar la organización y seguimiento.

🎯 Requisitos

• Inglés y ruso con nivel profesional o superior, ambos obligatorios.
• Experiencia avanzada en Calendar & Meeting Management.
• Sólida experiencia coordinando viajes complejos y multi-stop itineraries.
• Experiencia gestionando proveedores y contractors.
• Experiencia en Budget Tracking, Expense Reporting y control documental.
• Manejo de Excel, Google Sheets, Notion, Task Trackers y herramientas de calendario.
• Capacidad para crear sistemas, trackers, checklists y reportes desde cero.
• Excelentes habilidades de comunicación escrita y verbal.
• Experiencia manejando información sensible y confidencial.
• Sólidas habilidades de priorización, planificación operativa y toma de decisiones.

🏖️ Beneficios

• 28 días calendario de vacaciones al año.
• 7 Wellness Days anuales.
• Bonos de hasta USD 5,000 por referrals exitosos.
• Cobertura del 50% para formación profesional, conferencias internacionales y reuniones.
• Descuento corporativo para clases de inglés.
• Beneficio de salud de hasta USD 1,000 brutos anuales cuando corresponda.
• Equipamiento del espacio de trabajo o reembolso de hasta USD 1,000 brutos cada 3 años según ubicación y condiciones indicadas.
• Sistema interno de reconocimientos y beneficios.

📌 Rol: Junior Social Media Virtual Assistant

🌎 Ubicación: Latinoamérica – 100% remoto

💼 Tipo de Contrato: Contractor – Full-Time (40 horas semanales)

📋 Descripción General

Empresa estadounidense que brinda servicios de formación empresarial, estrategia fiscal, desarrollo de crédito comercial y protección de activos busca un/a Junior Social Media Virtual Assistant. El rol estará enfocado en Community Management, interacción con clientes, seguimiento en CRM y coordinación con los equipos de Sales, Marketing y Executive Leadership, sin creación de contenido gráfico ni gestión de campañas pagas.

📋 Responsabilidades Principales

• Monitorear diariamente comunidades y responder comentarios y mensajes directos manteniendo el tono de la empresa y su liderazgo.
• Verificar usuarios en el CRM para identificar clientes existentes y leads potenciales, registrando cada interacción.
• Derivar leads al equipo de Sales y escalar consultas urgentes o bloqueos de clientes.
• Unirse a nuevos grupos relevantes en nombre del liderazgo y registrar potenciales contactos y oportunidades de networking.
• Monitorear menciones de competidores y mantener registros claros para los handoffs diarios.
• Gestionar de forma organizada la actividad diaria en más de cinco plataformas.

🎯 Requisitos

• Experiencia previa como Social Media Contractor, Community Manager o Client Engagement Specialist.
• Inglés avanzado/fluido C1–C2, oral y escrito.
• Experiencia básica utilizando Salesforce o un CRM similar para buscar, verificar y etiquetar contactos.
• Manejo de Facebook Groups, Discord, Slack y plataformas de comunidad como Skool.
• Excelente organización, atención al detalle, confiabilidad y discreción profesional.
• Es un plus tener conocimientos de real estate investing, e-commerce, business formation o temas fiscales.
• CV en inglés obligatorio; presentación mediante Loom es opcional y tendrá prioridad.
• Disponibilidad de 40 horas semanales, incluyendo sábados y domingos más tres días de semana, con dos días libres durante la semana.

📌 Rol: Transaction Coordinator – 1503

🌎 Ubicación: Latinoamérica – 100% remoto

💼 Tipo de Contrato: Full-Time

📋 Descripción General

Estudio jurídico de Estados Unidos especializado en Real Estate Law, Business Law, Estate Planning, Title Insurance y Closing Services busca un/a Transaction Coordinator bilingüe para gestionar operaciones inmobiliarias de principio a fin. El rol combina coordinación de closings, seguimiento de documentación y plazos, control de transacciones y comunicación con clientes y otras partes involucradas.

📋 Responsabilidades Principales

• Coordinar archivos de transacciones inmobiliarias desde la apertura hasta el cierre.
• Monitorear depósitos EMD, plazos de escrow, documentación y otros hitos financieros de cada operación.
• Ser punto de contacto para clientes, agentes, lenders y miembros del equipo, tanto en inglés como en español.
• Organizar y actualizar pipelines de closings y documentación administrativa.
• Coordinar fechas de cierre, reuniones y llamadas entre las partes involucradas.
• Realizar seguimiento de documentos, firmas y requisitos de título pendientes para evitar demoras.
• Mantener una comunicación clara y profesional durante todo el proceso.

🎯 Requisitos

• 1–3 años de experiencia en roles similares gestionando transacciones inmobiliarias, pipelines y closings.
• Experiencia comprobable trabajando con empresas de Estados Unidos.
• Inglés y español bilingüe a nivel profesional, oral y escrito.
• Capacidad para gestionar múltiples archivos simultáneamente con gran atención a fechas y detalles numéricos.
• Conocimiento de transacciones inmobiliarias de EE. UU. es preferido.
• Experiencia trabajando en un estudio jurídico de EE. UU. es preferida.
• Disponibilidad de 9:00 AM a 5:00 PM EST.

💰 Salario: USD 700–900 mensuales

🏖️ Beneficios

• Feriados federales de Estados Unidos.

Coalition Technologies is seeking a reliable, detail-oriented, and highly organized Remote Office Assistant to support administrative, bookkeeping, billing, reporting, data entry, and internal operations tasks. This role is ideal for someone with strong communication skills, discretion, attention to detail, and a willingness to learn and grow within a fast-paced remote work environment.

As an Office Assistant, you will help support daily administrative operations, assist with entry-level bookkeeping, organize client documents, support internal reporting, and help maintain accurate company records. This position offers strong growth potential for the right candidate, including opportunities for advancement within the Accounting team or other departments.

We are looking for talented and diligent candidates who perform well on our skills assessments. Strong skills test performance may be considered even if a candidate does not meet every preferred experience or educational background requirement.

Why Join Coalition Technologies?

Coalition Technologies is committed to delivering high-quality work for our clients while providing our team with a fun, thriving, innovative, and growth-focused work environment. We offer:

• 100% remote work with a company that has supported remote team members for more than a decade
• Competitive profit-sharing bonus plan, with up to 50% of company profits paid to full-time employees each month
• Competitive Paid Time Off plan that supports work-life balance
• Subsidized gym memberships
• Medical, dental, vision, and life insurance packages for eligible US-based team members
• International Health Insurance Reimbursement Program for eligible international team members
• Device upgrade and learning reimbursement programs
• Career development plans with clearly defined goals and rewards
• Additional job-specific incentives and bonuses

Office Assistant Responsibilities

As an Office Assistant, your duties will include:

• Answering phones and emails
• Completing entry-level bookkeeping tasks, including recording expenses, organizing receipts, and maintaining transaction records
• Resolving billing issues with clients and internal team members
• Providing account access, usage reports, data analysis, and other ad hoc support for team members
• Supporting quality assurance checks for internal and client-facing reports
• Organizing new client contracts, creating invoices, and processing client payments
• Contributing to internal database maintenance, upkeep, and data entry
• Researching, ordering, and distributing company-wide gifts two to three times per year
• Organizing company events, competitions, and special projects throughout the year
• Facilitating company holiday calendars, time-off calendars, and schedule variation calendars

Required Skills and Qualifications

The ideal candidate will have:

• Willingness to learn, grow, and collaborate with the team and company as a whole
• Excellent verbal and written communication skills
• High level of discretion, ethics, and trustworthiness
• Strong attention to detail and organizational skills
• Ability to support administrative, bookkeeping, billing, reporting, and data entry tasks
• Innovative thinking and willingness to challenge existing methods when improvement is possible
• Availability to work 40 hours per week, Monday through Friday, 9:00 a.m. to 6:00 p.m. Pacific Time
• Reliable remote workspace with a fast computer, quality internet, camera, microphone, and speakers

Preferred Skills

• The following experience is preferred but not required:
• Intermediate spreadsheet skills
• Experience with bookkeeping or financial record keeping
• Experience with Google Sheets, Microsoft Excel, QuickBooks Online, and Google Workspace
• Experience supporting billing, invoicing, reporting, data entry, or administrative operations

Remote Work Environment

Coalition Technologies is a fully remote company. Our team works remotely with the support of time tracking software, structured communication, and a company culture designed to help remote team members succeed. We have supported remote team members for more than a decade and welcome qualified applicants from around the world.

Growth Opportunity

This position offers a strong opportunity for growth. Successful Office Assistants at Coalition Technologies have advanced quickly and earned promotions within the Accounting team and across other departments.

Compensation

For candidates located in California, New York, Washington, and Colorado, the starting base pay for this position ranges from $15 to $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. For candidates outside of California, New York, Washington, and Colorado, compensation may fall outside the listed range.