Location: Remote. You must live in Colombia, Argentina, Peru, Bolivia, Chile, Ecuador or Uruguay.
Pay: CA$1,400 - CA$1,800 per month, based on experience.
Schedule: Monday to Friday, 9:00 AM - 6:00 PM Mountain Time (Canada).
Contract: Full-time independent contractor, paid monthly in Canadian dollars.

About the role
Our CEO runs a growing moving company, a storage business and new projects at the same time and needs a main assistant who sees what is coming, follows up until things are done, and makes sure nothing the CEO committed to slips.
This is not a passive admin role. You will own the CEO's inbox, calendar and follow-ups, and you will hold the team to what the CEO asked for.

About Last Stop Moving
Last Stop Moving is a fast-growing moving and storage company in Edmonton, Alberta, Canada. We do local and long-distance moves and portable storage, with a crew of movers and drivers that grows every season. Our office runs on Slack, Google Workspace, SmartMoving and many AI tools, and we are building a remote team in South America.

What you will do

Own the CEO's inbox: triage it every day, draft replies in the CEO's voice, remove the unimportant emails, and keep a follow-up list at zero without being asked.
Own the CEO's calendar: book, confirm and protect their time, and stop double-bookings and late starts.
Track every commitment and deadline (signatures, insurance, vendor and legal documents) and chase until done, escalating by WhatsApp or phone when it is urgent.
Follow up with the team on the tasks the CEO assigns, report status, and flag what is stuck.
Send a morning plan and an end-of-day report every day.
Prepare meetings: agenda, notes, action items and follow-up.
Research vendors, quotes and options, and come back with a recommendation, not just a list.
Keep our playbooks and SOPs up to date, and use AI tools to move faster.

You are a fit if

2+ years as an executive assistant to a founder, CEO or business owner, ideally in a small, fast-moving business.
You anticipate. You have done the next three things before anyone asks.
Excellent written English: you can write the email the CEO would have written.
Expert in Google Workspace, comfortable with Slack and task boards, and you use ChatGPT or Claude every day. QuickBooks basics are a plus.
Discreet with confidential information.

This is NOT for you if

You wait to be told what to do.
Your follow-up ends at 'I sent one email and they didn't reply'.
You want the same fixed list of tasks every day.

Setup you need: A quiet place to work, a fast connection, and backup internet and power. This is your only job during your shift.

How we hire

Apply through this listing with your resume in English. We then send you the application form for this role (about 30-45 minutes, in English). It asks how you would handle real situations from the job and for a short video. Write your own answers: we compare them with your video and your interview.
We review every application. If you are moving forward, we contact you by WhatsApp or email within 3 business days.
Video interview with the CEO, including a short live task.
Offer, then a 3-month trial period.

We never ask applicants for money or bank details.