Legal Assistant - Remote (LATAM) | Full-Time
About the Opportunity
A growing U.S. based law firm is seeking experienced full-time remote Legal Assistants to provide legal, administrative, and executive support to its international legal team.
The firm handles sophisticated legal matters involving entertainment law, contracts, intellectual property, licensing, business transactions, civil and commercial disputes, and complex litigation. The Legal Assistants will work closely with attorneys located across the United States, Mexico, and Colombia, helping the team stay organized, responsive, and prepared for all transactional matters assigned.
This position is ideal for a detail-oriented legal professional who understands the importance of confidentiality, deadlines, accurate documentation, and thoughtful client communication. The successful candidates will have previous experience supporting attorneys or legal teams and will be comfortable working independently in a fast-paced remote environment.
The immediate hiring preference is to select a Legal Assistant based in Mexico and/or Colombia. However, highly qualified candidates from other Latin American countries are encouraged to apply if they can work consistently during Central Time or Eastern Time business hours.
Position Overview
The Remote Legal Assistant will support attorneys with legal administration, matter coordination, document management, scheduling, and day-to-day operational responsibilities.
This role requires someone who can manage multiple priorities, follow established procedures, anticipate attorney needs, and communicate professionally with clients and internal stakeholders. The Legal Assistant must be able to distinguish between routine administrative matters and issues that require immediate attorney attention.
Although onboarding will be provided for the firm’s internal procedures and systems, candidates must already possess relevant legal experience and a practical understanding of how attorneys and legal teams operate.
This is a legal support position and does not authorize the Legal Assistant to provide legal advice, make legal determinations, or perform activities that require a licensed attorney.
Key Responsibilities
Legal Support
Open, organize, maintain, and close electronic legal matters and case files
Prepare initial drafts of routine legal correspondence, transactional documents, notices, summaries, and other materials using approved templates and attorney instructions
Proofread legal documents for accuracy, formatting, grammar, names, dates, consistency, and completeness
Review and organize contracts, matter materials, exhibits, evidence, and supporting documents for attorney review
Prepare summaries of meetings, calls, documents, timelines, and matter developments
Assist with contract administration, document production, transaction support, and pre-litigation preparation (if any) as assigned
Track outstanding documents, signatures, approvals, responses, and next steps, escalating concerns when necessary
Calendar, Deadline, and Administrative Support
Manage attorney calendars and coordinate consultations, client calls, internal and external meetings, and other appointments
Monitor any internal or external deadlines, contractual dates, follow-up commitments, and internal deliverables
Identify scheduling conflicts and maintain reliable reminder and follow-up systems
Manage attorney inboxes by organizing messages, identifying priorities, drafting routine responses, and flagging matters requiring attorney attention
Prepare meeting agendas, organize relevant materials, take notes, and document action items
Coordinate with attorneys, clients, vendors, consultants, and other stakeholders across multiple countries and time zones
Assist with database updates, reporting, billing support, expense tracking, and general legal administration
Client Support and Communication
Serve as a professional support for attorneys across all client emails.
Support in additional communication with clients via chats as instructed by the attorney.
Conduct structured client recap conversations, collect necessary information, and enter accurate details pertaining to matter updates into Monday.com
Schedule attorney’s meetings and provide confirmations, reminders, and documents to attorney upon preparation for such meetings.
Follow up regarding missing information, documents, signatures, payments, or next steps internally or externally (as instructed by attorney)
Provide routine status updates within approved guidelines and route legal, urgent, or sensitive questions to the appropriate attorney
Maintain professional, discreet, and culturally aware communication in both English and Spanish
Document and Workflow Management
Maintain accurate and organized electronic records for clients, matters, contracts, correspondence, and supporting documentation via email and Monday.com
Upload, categorize, retrieve, and archive files using Dropbox, Google Drive, and other company approved systems
Follow established file naming, document version control, confidentiality, and data protection procedures.
Keep Monday.com and other workflow systems updated with current matter information, tasks, deadlines, notes, and next steps
Identify incomplete or incorrectly filed records and coordinate the necessary corrections
Help improve templates, checklists, workflows, and standard operating procedures
Required Qualifications
2+ years of relevant experience as a Legal Assistant, Legal Secretary, Paralegal Assistant, Case Assistant, or in a comparable legal support position
Previous experience directly supporting attorneys, law firms, corporate legal departments, or legal service providers
Practical knowledge of legal terminology, legal documents, client confidentiality, matter management, and law firm procedures
Experience with legal document preparation, proofreading, client intake, case-file organization, calendar management, and deadline tracking
Advanced professional English proficiency, C1 or higher, with excellent written and verbal communication skills
Native or fully fluent English and Spanish proficiency
Strong organizational skills, attention to detail, and ability to manage multiple matters and competing priorities
Ability to follow detailed instructions, templates, workflows, and confidentiality procedures
Proven ability to work independently, remain accountable, and communicate proactively in a remote environment
Proficiency with Google Workspace and experience using Dropbox or a comparable document management platform
Experience with Monday.com, a legal CRM such as Clio Manage, case management software, or another workflow management system
Availability to work full-time during established U.S. business hours with Central Standard Time or Eastern Time overlap
Reliable computer equipment, stable high-speed internet, and a quiet professional workspace
Ability to provide strong professional references and successfully complete identity, employment, criminal, police, and background verification processes
Preferred Qualifications
Experience in entertainment law, intellectual property, contracts, licensing, corporate law, commercial disputes, civil litigation, or complex litigation
Legal studies, paralegal training, law degree, legal assistant certification, or related academic preparation
Experience supporting U.S. based attorneys or international legal teams
Familiarity with contract review support, discovery, document production, or litigation preparation
Experience with CRM administration, lead management, client onboarding, and consultation scheduling
Knowledge of U.S. legal terminology and law firm procedures
Experience working with confidential client information, privileged communications, intellectual property, or commercially sensitive documents
Familiarity with electronic signatures, PDF editing, document comparison, transcription, and legal document formatting tools
Why Join This Role
Work from home in a 100% remote position available to qualified professionals across Latin America
Collaborate with an international legal team supporting attorneys across the United States, Mexico, and Colombia
Gain valuable exposure to entertainment law, intellectual property, contracts, licensing, business transactions, and complex litigation
Develop your experience supporting sophisticated legal matters and cross-border legal operations
Pursue a long-term professional opportunity with the potential to expand your responsibilities as you grow within the role
Join a collaborative environment that values accuracy, confidentiality, professionalism, accountability, and continuous improvement
Access a private healthcare contribution program by WeRemoto only.
Receive paid time off and applicable holiday benefits per company policy
Benefit from ongoing professional development and structured support while learning the legal team’s systems and workflows
How to Apply
To be considered for this Remote Legal Assistant position, complete the full application form and provide detailed information about your legal experience, English proficiency, technical skills, location, and availability to work during U.S. business hours.
Please highlight any experience supporting attorneys or legal teams, particularly in client intake, contract administration, legal document preparation, case management, legal research, litigation support, calendar management, or deadline tracking.
After reviewing your application, the WeRemoto recruitment team will contact qualified candidates to initiate the recruitment process and explain the next steps, which may include an initial screening, interviews, skills assessments, reference verification, and background checks.
Ready to advance your legal support career? Complete the application form today and take the first step toward joining a dynamic international legal team.
