Executive and Travel Assistant
Position Overview
We’re seeking a highly organized, detail-oriented, and service-driven Executive and Travel Assistant to join the team of one of our top-tier luxury travel clients, recognized by Forbes and industry leaders for delivering white-glove, customized experiences to high-net-worth travelers.
This is primarily an Executive Assistant role. You'll manage the founder's inbox, calendar, and day-to-day operations — speaking in her name, anticipating needs before they're voiced, and keeping everything running without being asked twice. On top of that, you'll support the travel coordination team when needed: helping with itineraries, supplier communications, and client logistics.
If you thrive in dynamic, fast-paced environments, are passionate about hospitality, and you are someone who already knows how to operate independently, discreetly, and at a high standard, this is the perfect opportunity for you.
Primary Responsibilities
- Manage executive inbox and calendar: flag priorities, respond to scheduling requests, and ensure follow-through on action items
- Communicate professionally on her behalf with clients, suppliers, and partners via email and phone
- Coordinate her personal and professional schedule, including personal travel logistics
- Handle light personal assistant tasks: gift research, reminders, ad hoc requests
- Keep shared files, trackers, and checklists organized and up to date
- Anticipate what's needed before it's asked — and flag issues before they become problems
Secondary Responsibilities
- Assist with the creation and refinement of luxury travel itineraries, including hotel bookings, transfers, dining reservations, spa appointments, and experience coordination
- Review active trip files for inconsistencies such as missing flights, transfer gaps, incorrect times, ensuring all logistics are confirmed, accurate, and on-brand
- Use internal tools (AXUS, Travefy, TravelJoy, Monday.com, Google Workspace, Slack) to manage trip data and project status
- Coordinate special requests from UHNW clients with discretion and top-level service
- Support the broader team operationally as capacity allows.
Required Skills & Qualifications
- 2–4 years of experience in executive assistance, luxury travel coordination, hospitality, or a combination.
- Excellent written and verbal communication in English (C1 or C2 required)
- Thrive in a fast-paced, remote work environment
- Strong organizational and multitasking skills
- High attention to detail and strong follow-through, able to spot errors and gaps others may miss
- Tech-savvy and proficient with Monday.com and Google Workspace. AXUS and TravelJoy are a plus.
- You're comfortable wearing multiple hats
- Familiarity with AI tools to streamline workflows is a plus
- Discreet, reliable, and service-first in everything you do
General Information
- Location: Open to LATAM-based candidates.
- Time zone: CST or EST overlap required. CST preferred.
- Engagement: Full-time, remote.
Why Join? You’ll be joining the team of one of our #1 clients a boutique luxury travel agency recognized by Forbes and respected throughout the travel industry. You'll have the opportunity to grow in a supportive environment, working with top-tier clientele and delivering world-class service.
Apply Now
If you’re ready to bring your travel coordination and executive support skills to a top-performing, luxury-focused team, we’d love to hear from you.
Submit your application through WeRemoto and become part of an elite team delivering unforgettable experiences around the world.
