Position Overview: Executive Assistant (Part-Time)

Are you an exceptionally organized individual with a passion for providing top-notch support in a high-paced travel agency environment? Are you adept at managing intricate schedules and skilled at handling multifaceted tasks with finesse? We're currently seeking a part-time Executive Assistant to support a dynamic leader within the travel industry. This role involves offering comprehensive assistance to the executive, covering business activities, family commitments, and project management. If you're ready for a unique opportunity in a fast-paced setting, we want you on our team.

Key Responsibilities:

Calendar and Email Management:

• Efficiently manage and synchronize the executive's calendar with precision, ensuring alignment with professional and personal commitments.
• Handle email correspondence on behalf of the executive, responding promptly and professionally.
• Skillfully screen and filter incoming calls and correspondence, directing them appropriately to streamline communication processes.

Travel Coordination:

• Arrange detailed travel itineraries, accommodations, and transportation for business trips and personal travel.
• Ensure all travel arrangements align with the executive's preferences.

Document Management:

• Organize and maintain essential documents, contracts, and records.
• Assist with document preparation, including reports, presentations, and other materials.

Task Prioritization:

• Aid the executive in prioritizing tasks and managing time efficiently.
• Create effective to-do lists and reminders to ensure adherence to commitments and deadlines.

Meeting Support:

• Schedule, prepare materials for, and attend meetings alongside the executive.
• Take minutes, summarize discussions, and follow up on action items.

Family and Personal Commitments:

• Assist in managing the executive's personal and family commitments, and coordinating events and special occasions.

Research and Information Gathering:

• Research diverse topics, industries, and trends to support decision-making.
• Summarize findings and provide relevant information.

Project Management:

• Oversee and manage projects in collaboration with the executive, ensuring goals and objectives are met.
• Utilize project management tools such as Notion, ClickUp, and Asana for efficient task tracking and collaboration.

Team Collaboration:

• Collaborate with team members to ensure seamless daily operations.
• Act as a liaison between the executive and internal/external stakeholders.

Ad Hoc Tasks:

• Tackle additional tasks and projects as needed, showcasing flexibility and adaptability.

Requirements:

• Superb attention to detail is a non-negotiable requirement.
• 2-3 years of prior experience as an executive assistant or project manager.
• Advanced English language skills with exceptional written communication abilities.
• Proficiency in managing multiple calendars and organizing complex schedules.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Strong interpersonal and problem-solving skills.
• Tech-savvy and proficient in using digital tools, including project management tools like Notion, ClickUp, and Asana.
• Ability to work both independently and collaboratively as part of a remote team.
• Must have a stable internet connection, laptop, or desktop computer.

Preferred:

• Bachelor's degree in Business Administration, Public Relations, Hospitality Management, or Tourism Management.

This position is Part-Time (20 hours per week) and 100% remote from home.

Compensation: Negotiable based on experience.