Executive Assistant (Part-Time)

Confidential

Part Time
🏢 Administrativo
Executive Assistant
Administrative Support
Email Management
Remoto 🌎
Jan 4
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Position Overview: Executive Assistant (Part-Time)


Are you an exceptionally organized individual with a passion for providing top-notch support in a high-paced travel agency environment? Are you adept at managing intricate schedules and skilled at handling multifaceted tasks with finesse? We're currently seeking a part-time Executive Assistant to support a dynamic leader within the travel industry. This role involves offering comprehensive assistance to the executive, covering business activities, family commitments, and project management. If you're ready for a unique opportunity in a fast-paced setting, we want you on our team.


Key Responsibilities:


Calendar and Email Management:

  • Efficiently manage and synchronize the executive's calendar with precision, ensuring alignment with professional and personal commitments.
  • Handle email correspondence on behalf of the executive, responding promptly and professionally.
  • Skillfully screen and filter incoming calls and correspondence, directing them appropriately to streamline communication processes.

Travel Coordination:

  • Arrange detailed travel itineraries, accommodations, and transportation for business trips and personal travel.
  • Ensure all travel arrangements align with the executive's preferences.

Document Management:

  • Organize and maintain essential documents, contracts, and records.
  • Assist with document preparation, including reports, presentations, and other materials.

Task Prioritization:

  • Aid the executive in prioritizing tasks and managing time efficiently.
  • Create effective to-do lists and reminders to ensure adherence to commitments and deadlines.

Meeting Support:

  • Schedule, prepare materials for, and attend meetings alongside the executive.
  • Take minutes, summarize discussions, and follow up on action items.

Family and Personal Commitments:

  • Assist in managing the executive's personal and family commitments, and coordinating events and special occasions.

Research and Information Gathering:

  • Research diverse topics, industries, and trends to support decision-making.
  • Summarize findings and provide relevant information.

Project Management:

  • Oversee and manage projects in collaboration with the executive, ensuring goals and objectives are met.
  • Utilize project management tools such as Notion, ClickUp, and Asana for efficient task tracking and collaboration.

Team Collaboration:

  • Collaborate with team members to ensure seamless daily operations.
  • Act as a liaison between the executive and internal/external stakeholders.

Ad Hoc Tasks:

  • Tackle additional tasks and projects as needed, showcasing flexibility and adaptability.


Requirements:


  • Superb attention to detail is a non-negotiable requirement.
  • 2-3 years of prior experience as an executive assistant or project manager.
  • Advanced English language skills with exceptional written communication abilities.
  • Proficiency in managing multiple calendars and organizing complex schedules.
  • Ability to maintain confidentiality and handle sensitive information discreetly.
  • Strong interpersonal and problem-solving skills.
  • Tech-savvy and proficient in using digital tools, including project management tools like Notion, ClickUp, and Asana.
  • Ability to work both independently and collaboratively as part of a remote team.
  • Must have a stable internet connection, laptop, or desktop computer.


Preferred:


  • Bachelor's degree in Business Administration, Public Relations, Hospitality Management, or Tourism Management.


This position is Part-Time (20 hours per week) and 100% remote from home.


Compensation: Negotiable based on experience.


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