Position Overview: Executive Assistant & Project Manager

Are you a meticulous and highly organized individual with a passion for supporting high-paced entrepreneurs? Do you thrive in managing complex schedules and possess a knack for handling multifaceted tasks with finesse? We are currently seeking a hybrid Executive Assistant and Project Manager to support a dynamic leader within the realm of high-paced entrepreneurship. This role involves providing comprehensive assistance to the executive, encompassing business activities, family commitments, and project management. If you are ready for a unique opportunity in a fast-paced environment, we want you on our team.

Key Responsibilities:

Calendar Management:

• Coordinate and manage the executive's intricate schedule, aligning with business, personal, and family activities.
• Proactively plan and adjust schedules to optimize time management.

Communication Management:

• Handle email correspondence on behalf of the executive, ensuring timely and professional responses.
• Screen and filter incoming calls and correspondence, directing them appropriately.

Travel Coordination:

• Arrange detailed travel itineraries, accommodations, and transportation for business trips and personal travel.
• Ensure all travel arrangements align with the executive's preferences and requirements.

Document Management:

• Organize and maintain essential documents, contracts, and records.
• Assist with document preparation, including reports, presentations, and other materials.

Task Prioritization:

• Aid the executive in prioritizing tasks and managing time efficiently.
• Create effective to-do lists and reminders to ensure adherence to commitments and deadlines.

Meeting Support:

• Schedule, prepare materials for, and attend meetings alongside the executive.
• Take minutes, summarize discussions, and follow up on action items.

Family and Personal Commitments:

• Assist in managing the executive's personal and family commitments, and coordinating events and special occasions.

Event Planning:

• Plan, coordinate, and execute various events, including business-related meetings, conferences, and personal gatherings.

Research and Information Gathering:

• Conduct research on diverse topics, industries, and trends to support decision-making.
• Summarize findings and provide relevant information.

Project Management:

• Oversee and manage projects in collaboration with the executive, ensuring goals and objectives are met.
• Utilize project management tools such as Notion, ClickUp, and Asana for efficient task tracking and collaboration.

Team Collaboration:

• Collaborate with team members to ensure seamless daily operations.
• Act as a liaison between the executive and internal/external stakeholders.

Ad Hoc Tasks:

• Tackle additional tasks and projects as needed, showcasing flexibility and adaptability.

Requirements:

• Superb attention to detail is a non-negotiable requirement.
• 2-3 years of prior experience as an assistant or project manager. 
• Advanced English language skills with exceptional written communication abilities.
• Proficiency in managing multiple calendars and organizing complex schedules.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Strong interpersonal and problem-solving skills.
• Tech-savvy and proficient in using digital tools, including project management tools like Notion, ClickUp, and Asana.
• Ability to work both independently and collaboratively as part of a remote team.
• Must have a stable internet connection, laptop, or desktop computer.

Preferred: 

• Bachelor's degree in Business Administration, Public Relations, Hospitality Management, or Tourism Management.

This position is Full-Time (40 hours per week) and 100% remote from home.

Compensation: Negotiable based on experience.