Executive Assistant

Confidential

Full Time
🏢 Administrativo
Executive Assistant
Administrative Support
Email Management
Luxury Tourism
Remoto 🌎
May 22
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Position Overview: Executive Assistant


Are you a detail-oriented professional with a proven track record of providing exceptional executive support? Do you excel in managing complex schedules and handling diverse responsibilities with precision and efficiency? We are seeking a proactive and qualified Executive Assistant to join a luxury travel agency and provide dedicated support to a high-paced agency owner and well-known travel advisor. This role requires a strategic thinker with strong organizational skills to assist in coordinating business activities, managing personal commitments, and overseeing various projects.


Key Responsibilities:


Calendar and Email Management:

  • Efficiently manage and synchronize the executive's calendar, ensuring alignment with professional and personal commitments.
  • Handle email correspondence on behalf of the executive, responding promptly and professionally.
  • Skillfully screen and filter incoming calls and correspondence, directing them appropriately to streamline communication processes.

Travel Coordination:

  • Arrange detailed travel itineraries, accommodations, and transportation for business trips and personal travel.
  • Ensure all travel arrangements align with the executive's preferences and luxury standards.

Document Management:

  • Organize and maintain essential documents, contracts, and records.
  • Assist with document preparation, including reports, presentations, and other materials.

Task Prioritization:

  • Aid the executive in prioritizing tasks and managing time efficiently.
  • Create effective to-do lists and reminders to ensure adherence to commitments and deadlines.

Meeting Support:

  • Schedule, prepare materials for, and attend meetings alongside the executive.
  • Take minutes, summarize discussions, and follow up on action items.

Family and Personal Commitments:

  • Assist in managing the executive's personal and family commitments, and coordinating events and special occasions.

Research and Information Gathering:

  • Research diverse topics, industries, and trends to support decision-making.
  • Summarize findings and provide relevant information.

Project Management:

  • Oversee and manage projects in collaboration with the executive, ensuring goals and objectives are met.
  • Organize and streamline internal databases and processes.
  • Ensure task prioritization and act on behalf of the executive during travel or out-of-office periods.
  • Propose innovative solutions and strategies to drive growth and efficiency.
  • Tackle additional tasks and projects as needed, showcasing flexibility and adaptability.
  • Collaborate with team members to ensure seamless daily operations.


Requirements:


  • Superb attention to detail is a non-negotiable requirement.
  • 5+ years of prior experience as an executive assistant, preferably in the luxury industry.
  • High-level organizational skills and excellent time management.
  • Advanced English language skills with exceptional written communication abilities.
  • Proficiency in managing multiple calendars and organizing complex schedules.
  • Ability to maintain confidentiality and handle sensitive information discreetly.
  • Strong interpersonal and problem-solving skills.
  • Tech-savvy and proficient in using digital tools, including project management tools like Notion, ClickUp, and Asana.
  • Ability to work both independently and collaboratively as part of a remote team.
  • Must have a stable internet connection, laptop, or desktop computer.


Preferred:

  • Bachelor’s degree in Business Administration, Public Relations, Hospitality Management, or Tourism Management.
  • Experience in the luxury industry is a significant plus.


Compensation: Negotiable based on experience. This position is Full-Time (40 hours per week) and 100% remote from home.


If you are an exceptional, forward-thinking individual excited to dive in and grow, we encourage you to apply for this exciting opportunity!



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