## *About the Role*

We are looking for a *mature, senior-level Virtual Assistant* with strong follow-through, excellent organizational skills, and experience managing operations, scheduling, communication, and systemization.

This is not an entry-level role.

You must be comfortable taking full ownership of tasks, keeping projects moving, and ensuring nothing falls through the cracks.

You will play a major role in helping systemize and streamline the operational backbone of the company.

---

## *Key Responsibilities*

### *Project & Operations Management*

•⁠ ⁠Manage and track scheduling for brand ambassadors 

•⁠ ⁠Oversee follow-ups and communication with the field marketing team

•⁠ ⁠Ensure tasks, deliverables, and events stay on track

•⁠ ⁠Maintain and organize operational workflows to eliminate bottlenecks

•⁠ ⁠Project Management tools like Asana, Clickup, monday.com

### *Communication & Email Administration*

•⁠ ⁠Manage the founder’s inbox and communications

•⁠ ⁠Send out structured email sequences such as:

•⁠ ⁠Follow up proactively with team members to ensure completion

### *System Building & Process Improvement*

•⁠ ⁠Transition workflows from *Google Forms* to more robust CRM. GHL, Airtable

•⁠ ⁠Help document and systemize repeatable processes

•⁠ ⁠Assist in implementing new tools as needed

### *General Administrative Support*

•⁠ ⁠Calendar management, scheduling, reminders

•⁠ ⁠Light project coordination

•⁠ ⁠Organizing spreadsheets, documents, and databases

•⁠ ⁠Support with special projects (e.g., Christmas concepts for clients, data sorting, etc.)

---

## *Ideal Candidate Profile*

We are looking for someone who is:

•⁠ ⁠*Senior-level* in ability, maturity, and professionalism

•⁠ ⁠Highly organized, detail-oriented, and dependable

•⁠ ⁠Excellent at follow-through (projects should not be left in limbo)

•⁠ ⁠Strong in communication and able to manage multiple email threads

•⁠ ⁠Confident working independently without micromanagement

•⁠ ⁠Comfortable learning and using new tools and systems

•⁠ ⁠Proactive, with a strong sense of responsibility and ownership

•⁠ ⁠Experienced in operations, scheduling, or project management

## *Why Work With Delegated AI?*

•⁠ ⁠Long-term, stable opportunity with room to grow

•⁠ ⁠Support from Delegated AI’s training, accountability, and ongoing check-ins

•⁠ ⁠No micro-management - you are trusted to own your responsibilities