Administrative Assistant

Systems Chief LLC

Full Time
🏢 Administrativo
Administrative Assistant
Client Success
Remoto 🌎
Feb 22
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Systems Chief is a rapidly growing IT consulting company and managed service provider based out of NJ and TX

Candidate will play an integral role in the customer service and organizational strength of our company. The administrative assistant must be able to prioritize work with little supervision, be self-motivated and trustworthy.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

  • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
  • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
  • Perform billing and invoicing
  • Assist with the CRM - Keeping our CRM up-to-date, and customer marketing platform
  • Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
  • Monitor Ticketing System - Be able to interact with IT Staff on open projects and tasks due
  • Interact with customers on the phone and virtual meetings

Requirements:

  • Must be fluent in English
  • 1-2 years experience as an administrative assistant
  • Strong organizational, communication, and time-management skills
  • Proven ability to work in a fast-paced environment 
  • Positive, high-energy attitude
  • Resourcefulness, creativity, and problem-solving skill set
  • Familiarity with office equipment (i.e. printers, fax machines, projectors)
  • Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
  • Criminal background check necessary for employment
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