Ofertas de Executive Assistant To The Ceo Rese...

Rockstar is hiring an AI-Supercharged Executive Assistant to support U.S.-based healthcare practice owners on a full-time remote basis. This is a new role at Rockstar. It's built for an experienced executive assistant who wants to run AI inside a real business, and who knows that the tool is only as good as the person operating it.

In this role, you'll own the owner's calendar, inbox, tasks, and daily follow-through, working in a Claude AI environment built specifically for that practice. Claude drafts. You review, decide, and send. The practice owner never touches the technology. You'll get structured Claude training from your first week, weekly coaching with Rockstar's role lead, and a community of other EAs doing the same work.

KEY RESPONSIBILITIES

Calendar & Scheduling

Manage the owner's calendar with consistent color coding, time blocking, and protected focus time

Confirm every meeting's time, attendees, link, and purpose at least 24 hours in advance

Use Claude's calendar connector to prepare daily and weekly calendar summaries, then check them against the real calendar before they go out

Coordinate personal appointments and travel where the placement includes it

Inbox & Communication

Triage the inbox daily: handle routine items, draft what needs the owner's voice, and elevate what needs their decision

Draft outbound email through Claude in the practice's brand voice and review every draft before sending

Follow a defined escalation matrix with set response windows for urgent, same-day, and routine items

Acknowledge email within 4 business hours and flag anything urgent to the owner within 30 minutes

Tasks, Projects, Meetings & Reporting

Keep one task tracker current every day, covering every commitment, owner, and deadline

Coordinate projects across the owner, staff, and vendors, breaking them into clear steps and tracking milestones through to completion

Build meeting agendas in Claude from what's open on the tracker

Create presentations and slide decks for the owner's meetings, trainings, and partner conversations

Turn meeting notetaker transcripts into same-day recaps with action items assigned to the right people

Deliver a Daily Summary and Weekly Summary so the owner never has to ask what happened

Pull reports from the practice's CRM, EMR, or spreadsheets and spot-check the numbers before they go anywhere

Practice Coordination & Administrative Support

Follow up with patients and clients after interactions and close the loop

Support referrals, waitlists, and scheduling-related workflows

Handle invoices, PTO tracking, vendor coordination, and compliance reminders

Write and maintain SOPs for recurring work

For practices that include it, monitor social platforms and Google and Yelp reviews, and draft responses for the owner's approval

Claude Environment

Keep the practice's brand voice file current as the practice changes

Bring real drafts to weekly coaching calls and refine the environment based on what's working

Maintain strict HIPAA compliance and patient confidentiality at all times. Claude never contacts a patient or staff member without your review

Job Description

This is a remote position.

KEY RESPONSIBILITIES

Calendar & Scheduling

Manage the owner's calendar with consistent color coding, time blocking, and protected focus time

Confirm every meeting's time, attendees, link, and purpose at least 24 hours in advance

Use Claude's calendar connector to prepare daily and weekly calendar summaries, then check them against the real calendar before they go out

Coordinate personal appointments and travel where the placement includes it

Inbox & Communication

Triage the inbox daily: handle routine items, draft what needs the owner's voice, and elevate what needs their decision

Draft outbound email through Claude in the practice's brand voice and review every draft before sending

Follow a defined escalation matrix with set response windows for urgent, same-day, and routine items

Acknowledge email within 4 business hours and flag anything urgent to the owner within 30 minutes

Tasks, Projects, Meetings & Reporting

Keep one task tracker current every day, covering every commitment, owner, and deadline

Coordinate projects across the owner, staff, and vendors, breaking them into clear steps and tracking milestones through to completion

Build meeting agendas in Claude from what's open on the tracker

Create presentations and slide decks for the owner's meetings, trainings, and partner conversations

Turn meeting notetaker transcripts into same-day recaps with action items assigned to the right people

Deliver a Daily Summary and Weekly Summary so the owner never has to ask what happened

Pull reports from the practice's CRM, EMR, or spreadsheets and spot-check the numbers before they go anywhere

Practice Coordination & Administrative Support

Follow up with patients and clients after interactions and close the loop

Support referrals, waitlists, and scheduling-related workflows

Handle invoices, PTO tracking, vendor coordination, and compliance reminders

Write and maintain SOPs for recurring work

For practices that include it, monitor social platforms and Google and Yelp reviews, and draft responses for the owner's approval

Claude Environment

Keep the practice's brand voice file current as the practice changes

Bring real drafts to weekly coaching calls and refine the environment based on what's working

Maintain strict HIPAA compliance and patient confidentiality at all times. Claude never contacts a patient or staff member without your review

Requirements

Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting a business owner or leader

Hands‑on experience using AI tools for real work

Strong project coordination and task management skills, with a track record of moving work from assigned to done

Excellent time management and the ability to prioritize competing deadlines without dropping anything

Strong presentation skills, including building clear, polished slide decks

Excellent written English. You'll review and send communication in a business owner's voice every day

Strong judgment about what to handle on your own and what to elevate

Comfort working in Google Workspace or Microsoft 365

Ability to work independently and keep steady communication with the practice owner

Willingness to complete Rockstar's confidentiality and compliance training before your start date

Reliable home office setup with a stable internet connection suitable for HIPAA‑compliant remote work

Preferred

Experience with ChatGPT and Claude

Experience in the healthcare industry, especially outpatient practices such as physical therapy, occupational therapy, or speech therapy

Experience with Canva

Familiarity with HIPAA and handling patient information

Familiarity with EMR platforms such as Prompt, WebPT, or Raintree, or CRMs such as HubSpot or Zoho

Experience with project management tools such as Asana or Monday.com

WHAT WE LOOK FOR

Judgment: you know what to handle, what to draft, and what to elevate, and you don't elevate out of caution

Follow‑through: if it's not written down and tracked, it isn't handled. You close every loop

Discretion: you handle the owner's information and patients' information with care, and only share it with the people who need it

Curiosity: you want to get better at running AI, and you bring real drafts and real questions to coaching every week

Ownership: you never send a draft you haven't read. Claude makes you faster. You make it correct

Benefits

Competitive salary based on experience

Structured Claude training, including connectors, reporting, meeting summaries, and agenda building

Weekly one‑on‑one coaching with Rockstar's role lead

A private community of EAs in this role to share what's working and solve problems together

Access to Rockstar's playbooks and VA Academy for long‑term career growth

Stable, full‑time remote work with U.S.-based healthcare practices

Requirements

Previous experience in a medical administrative role (medical assistant, medical receptionist, or similar) is preferred. Familiarity with WebPT EMR and Therabill for patient payment posting is a plus. Strong communication skills, both written and verbal. Ability to manage multiple tasks and prioritize effectively. Excellent organizational skills and attention to detail. High level of professionalism and commitment to maintaining patient confidentiality. Comfortable with remote work and proficient in using virtual communication tools. Knowledge of insurance verification and pre‑authorizations is a plus. Ability to work collaboratively with a team and contribute to a positive patient experience.

Product Account Executive, YouTubeShare Product Account Executive, YouTube _corporate_fare_ YouTube _place_ Buenos Aires, Argentina
**Mid**
Experience driving progress, solving problems, and mentoring more junior team members; deeper expertise and applied knowledge within the relevant area.
Share Product Account Executive, YouTube _info_outline_
XPlease submit your resume in English - we can only consider applications submitted in this language.
**Minimum qualifications:**
+ Bachelor’s degree or equivalent practical experience.
+ 8 years of industry experience in digital advertising, consultative sales, business development, or digital marketing.
+ Experience with video growth and planning; partnering with clients on long‑term advertising strategies (e.g., pitching solutions, consulting, project management, or demonstrating products).
**Preferred qualifications:**
+ Experience with video growth and planning; partnering with clients on long‑term advertising strategies (e.g., pitching solutions, consulting, project management, or demonstrating products).
**About the job**
As a Product Account Executive focusing on Video, Social, and Brand Partnerships, you will support and grow our Large Customer Sales (LCS) organization, advising some of Argentina's largest advertisers. ...