Duties and responsibilities:

The Accounts Payable Specialist will play a crucial role in managing and processing financial transactions related to vendor payments. Responsibilities will include handling invoices, reconciling accounts, ensuring compliance with financial policies, and collaborating with internal teams to facilitate smooth financial operations.

 Invoice Processing

• Receive and review vendor invoices for accuracy, completeness, and proper authorization.
• Reconcile invoices to purchase orders.
• Code and enter invoices into the accounting system.
• Resolve discrepancies and issues related to invoices with vendors and internal departments.

 Payment Processing:

• Process and schedule payments in accordance with payment terms and company policies.
• Prepare and review payment batches for accuracy and compliance.
• Coordinate with the finance team to ensure timely and accurate payments.

 Vendor Management:

• Request W-9s for all new vendors and communicate new vendor requests with the Controller.
• Prepare and issue 1099s to vendors on an annual basis.
• Maintain accurate and up-to-date vendor information
• Communicate with vendors regarding payment inquiries and discrepancies.
• Build and maintain positive relationships with vendors to facilitate smooth transactions.

 Month-End Close:

• Reconcile accounts payable between the subledger and the general ledger.
• Support the General Ledger Team’s accruals process by providing reports detailing outstanding bills and POs at month-end

 Compliance and Documentation:

• Ensure compliance with company policies and regulatory requirements.
• Maintain organized and complete documentation of all accounts payable transactions.
• Assist with internal and external audits as needed.

 Process Improvement:

• Identify opportunities for process improvements and efficiency in accounts payable procedures.
• Collaborate with cross-functional teams to implement enhancements to the accounts payable process.

Requirements:

• 2-3 years of experience as an Accounts Payable Specialist
• Fluency in English (C1 required)
• Excellent attention to detail and ability to meet deadlines
• Familiarity with NetSuite and Airbase
• Ability to work independently with minimal supervision