We are seeking a proactive and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient company operations.

Responsibilities

• Your primary duty will be to provide exceptional support to the CEO, by addressing day-to-day administrative needs and resolving issues promptly
• Manage incoming emails and route to the appropriate person or department
• Organize and schedule meetings and appointments
• Managing all locations business licenses and other legal requirements
• Act as a liaison with our bookkeeper and CPA
• Coordinating birthday and anniversary gifts for staff
• Coordinating projects by tracking progress and deadlines
• Transcribing meeting minutes and other relevant information
• Provide general administrative and clerical support, including writing and editing documents, drafting emails, and organizing files with accuracy and efficiency
• Coordinate and book travel arrangements and accommodations
• Assist in planning and organizing company events or meetings
• Perform data entry and maintain electronic filing systems
• Handle sensitive and confidential information with integrity and professionalism
• Other administrative tasks as assigned

Requirements

• Proven experience as an administrative assistant or relevant role
• Independently driven self-starter with a high sense of ownership over your work
• Having the ability to anticipate the CEO's needs and help him regain his time to focus on other projects and company growth
• Open to giving and receiving constructive criticism with a focus on mutual professional growth
• Proficient in Google Workspace (Gmail, calendar, drive, docs, sheets, etc.)
• Excellent time management and organizational skills
• Strong written and verbal communication abilities
• Ability to multitask and prioritize tasks effectively
• Attention to detail and problem-solving skills
• High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus
• Fluent in English (reading, writing and speaking) with excellent grammar and communication skills
• Strong people skills with a focus on professionalism and empathy
• A bubbly and friendly personality that matches our Humble Bee culture